Job Title: Human Resources Officer
Organisation: Aga Khan Education Services (AKES)
Duty Station: Kampala, Uganda
About Organisation:
The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational educational networks in the developing world. AKES, U operates schools from Pre-School to High School and offers the British National Curriculum (BNC), International General Certificate of Secondary Education (IGCSE), International Baccalaureate Diploma Programme (IBDP) and the Uganda National Primary and Secondary curriculum.
Job Summary: The Human Resources Officer will assist with the administration of the human resources and administration functions and duties.
Key Duties and Responsibilities: His / she will perform a variety of duties in the following functional areas:
Tracking of leave Records
- Enter all leave records into the Time and Attendance software.
- Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled.
- Ensure that all staff who take leave fill in their leave records
- Update the leave plan for all administrative staff
- Make a monthly report.
Recruitment Records
- Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed.
- Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc)
- Ensure that all recruitment records have been properly filled and the files well labelled.
Updating of Personnel Files
- Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents）
- Ensure that they are well labelled arranged in alphabetic order.
- Ensuring all closed personnel have the necessary document and properly archived.
HRIS – PeopleSoft
- Update the time and attendance records on a timely manner.
- Immigration
- Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass.
- Renewing the expired work permits of the international staff with a go ahead from the HRM.
- Raising and following up of claims for the refund of the security bond.
Any other duties
- Assist with the day to day operation of the HR functions and duties.
- Attend to employee requests regarding HR issues
- Ensure utility bills have been received and paid.
- Ensure that the staff housing file is kept up to date on a regular basis.
Qualifications, Skills and Experience:
- A university graduate with Business Administration or Human Resource Management degree.
- Minimum of 5 years of Proven experience as HR officer, administrator or other HR position
- Previous proven experience Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
- Skills
- Understanding of labor laws and disciplinary procedures
- Proficient in MS Office; knowledge of HRMS is a plus
- Outstanding organizational and time-management abilities
- Effective organizational, strong communication Teamwork and Interpersonal skills.
- Ability to form working relationships with people at all levels.
How to Apply:
All candidates should apply online at the link below.
Deadline: 3rd October 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 60