Job Title: Finance & Admin. Assistant
Organisation: Lively Minds
Duty Station: Jinja, Uganda
Salary: UGX 32,099,747.90 – Salary Band 5b per annum (gross)
Reports to: Finance & Administration Officer
Contract: Fixed-term contract for 1 year with a possibility of renewal
Hours: Full-time (9:30am to 5:30pm Monday to Friday, with one hour for lunch).
About Organisation:
Lively Minds has a mission is to get quality early childhood development to millions of rural preschoolers by activating the power of parents. We couple our evidence-based ECD programming with innovative rigorous implementation systems to scale quickly, cheaply and sustainably.
We currently implement at scale through two proven models: scaling through government and scaling through radio. Through these we are working in Ghana and Uganda and currently reaching over120k parents and 300,000 children per year through the government uptake model, and over 2million parents through our radio programme.
To find out more about our programme, please visit www.livelyminds.org
Job Summary: The Finance and Admin. Assistant will be responsible for general finance, accounting and administration duties requiring high-level accuracy and provide support to the finance and programming team in all matters of finance.
Operating in a fast-paced, collaborative environment, this position calls for an energetic, responsive, proactive, and solution-oriented team player with a strong ‘can-do’ attitude.
Success in this role demands reliability, integrity and the ability to work independently while maintaining close coordination with colleagues and other departments.
Key Duties and Responsibilities:
Finance systems and processes
- Setting up beneficiaries on the mobile money payment system.
- Ensuring an up-to-date database on the mobile money platform by informing the system administrator of any changes in the data.
- Managing and processing petty cash related payments on the mobile money system.
- Daily posting of transactions into the accounting system.
- Assist in internal and external audit activities.
Procurement and Logistics Support
- Ensure timely payment of office utilities, that is electricity, water and internet.
- Assist in soliciting for vendor quotations and follow up on invoices, receipts and supporting documents.
- Arrange for transportation and accommodation for teams travelling to the field and guests.
Compliance with Policies and Procedures
- Report any troubling discoveries or suspicion of wrongdoing to the proper authorities.
- Track any non-adherence to Lively Minds financial policies and procedures and bring to the attention of the supervisor.
- Ensure confidentiality and safeguarding of sensitive financial, donor, staff, and beneficiary information.
Administration, Teamwork and Collaboration
- Prepare monthly admin budgets and raising requisitions for admin related expenses.
- Assist the finance officer in drafting routine financial reports on a regular basis.
- Answer finance related questions and help stakeholders and staff with issues that need to be explained.
- Attend finance department meetings, writing minutes and making follow up on outstanding issues.
- Support the Admin. Assistant to ensure all the data collection forms for the SC activities are ready on time, documents scanned and uploaded on SharePoint and filed.
- Prepare and process documentation for payments, advances, retirements and staff reimbursements.
- Suggest to supervisor changes or improvements that are necessary to increase accuracy, efficiency, and cost reductions.
You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds work and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team.
Qualifications, Skills and Experience:
Essential Experience and Skills
- Bachelor’s degree in accounting and finance, Business Administration, Commerce or equivalent.
- At least 1 years’ experience in accounting or finance role.
- Strong quality focus, and able to keep accurate financial records.
- Self-starter who can work with limited supervision and in a fast-paced work environment.
- Able to uphold and enforce financial protocols and demonstrate utmost accountability.
- English language proficiency is a must.
- Acute attention to details is a must.
- Experience in using Ms office suite. High level user of Excel is a must.
- Strong interpersonal skills with the ability to work and engage with all kinds of people with respect and professionalism.
Desirable Experience and Skills
- Familiarity with accounting software is desired.
- Good communication skills and ability to present information in graphs and charts for an understanding of non-finance persons.
- Good time management and willingness to work extra hours when the need arises.
- Ability to work in a diverse cultural environment.
This role offers the opportunity to develop and progress into more responsible positions within the organisation, depending on performance, skills development, and organisational needs.
You will be expected to perform against the Lively Minds Competencies.
How to Apply:
If this sounds like you, kindly send your current CV together with the completed application form, Download Here to [email protected] by COB on 30th September 2025. An incomplete application will not be considered. Please note that only shortlisted candidates will be contacted.
Deadline: 30th September 2025
Lively Minds operates a strict Child & Vulnerable Adult Protection Policy, and we, therefore, check the suitability of successful candidates through background checks consisting of references and police checks.
Lively Minds is fully committed to equity, diversity, and inclusion. We want this to be reflected in the diversity of the people who work for us, and we welcome applications from people from all backgrounds and identities.
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