Job Title: Administrative Secretary
Organisation: King Ceasor University (KCU)
Duty Station: Kampala, Uganda
About Organisation:
King Ceasor University (KCU) is one of the private chartered cosmopolitan universities in Uganda with a diversity of international students from Tanzania, Nigeria, Palestine, India, Rwanda, Malawi, Ethiopia, and South Sudan to name a few. Our schools of Medicine and Life Science, Law and Business Management, Engineering and Informatics, among others, offer an array of program options that put you in pole position to begin your career.
Job Summary: The Administrative Secretary will provide administrative and operational support to King Ceasor University executive staff.
Job Purpose
Performs a broad range of administrative support ranging from managing appointments, arranging meetings or schedules of senior executives, handling correspondence, managing documents and records, coordinating with other offices, ensuring all logistics are in place, preparing documents and serving as the first point of contact for visitors.
Key Duties and Responsibilities:
- Assist in the overall management and Planning of the department / School
- Manage correspondence and documentation for the department/School
- Ensure compliance with corporate governance policies.
- Coordinate meetings and prepare minutes in the department/school
- Assist in developing departmental/school budgets
- To manage accountability of financial, human and physical resources in the school / department.
- Help in the update of time table for the staff in the school / department.
- To manage records of the school / department
- Ensure confidentiality of all information in the school / department.
- Organize meeting and record minutes at the school / department
- Assist with management of examinations
- Handle registration of students at school/department
- Perform any other related duties as assigned maybe assigned.
Qualifications, Skills and Experience:
- Bachelor’s Degree in any of the following: Secretarial Studies, Laws, Education, Business Studies, Social Sciences, administration, Management, Finance or any other relevant field from a recognized University. A Master Degree in related field is an added advantage.
- Experience
- Minimum of 3 years of experience in an administrative support role, preferably within an academic or corporate setting
Competencies and Attribute
- Outstanding organizational and time-management capabilities.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently, manages multiple tasks, and prioritizes effectively.
- Strong interpersonal skills, with the ability to build and maintain professional relationships.
- High level of discretion and confidentiality.
- Ability to maintain high standards of accuracy and quality in all work.
- Responds well to changing priorities and remains composed under pressure
- Ability to anticipate needs and take the initiative to address them
- Sharp, active and alert at all times
How to Apply:
Qualified and interested candidates are invited to submit a soft copy of their application documents and motivation letter to: [email protected] with the subject line ‘‘Application for the Position of Administrative Secretary’” addressed to the Human Resource Manager, King Ceasor University, Plot 32, King Ceasor Road, Ggaba Road, Kampala, Uganda. Please provide a reliable 24-hour phone contact. Only short-listed candidates will be contacted for interviews.
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36