Job Title: Procurement Coordinator
Organisation: Habitat for Humanity Uganda (HFHU)
Duty Station: Kampala, Uganda
About Organisation:
Habitat for Humanity Uganda (HFHU) is affiliated to Habitat for Humanity International (HFHI) headquartered in Atlanta – Georgia (U.S.A); and is an ecumenical Christian ministry that is dedicated to eliminating poverty housing. HFHU functionally reports to HFHI’s Europe Middle East and Africa (EMEA) Area Office in Pretoria – South Africa. Over the last 10 years, Habitat for Humanity Uganda has rehabilitated and constructed over 24,000 houses, transforming over 144,000 lives across the country. Our country program has 5 field offices located in Kumi, Mayuge, Lugazi, Luweero, and Fort portal.
Job Summary: The Procurement Coordinator will be responsible for managing the procurement function to ensure efficient acquisition of goods, works, and services in line with Habitat for Humanity Uganda’s policies and donor requirements. The role ensures that procurement processes are timely, transparent, compliant, and provide value for money.
Key Duties and Responsibilities:
Procurement Planning & Sourcing
- Coordinate annual and project-based procurement planning in collaboration with departments.
- Prepare and manage Requests for Quotations (RFQs), bid analyses, and purchase orders in accordance with HFHU policies.
- Maintain a pre-qualified supplier database and regularly update supplier profiles.
Procurement Operations & Contract Management
- Ensure timely procurement of goods, works, and services based on approved requests.
- Monitor supplier performance, manage purchase contracts, and ensure quality compliance.
- Follow up with vendors to ensure prompt delivery and resolve procurement-related queries.
Compliance & Documentation
- Ensure all procurement processes and documentation comply with internal controls and donor guidelines.
- Maintain accurate procurement records and ensure complete procurement files for all transactions.
- Participate in internal audits and provide necessary documentation and clarifications.
Vendor & Market Engagement
- Engage with suppliers to obtain competitive pricing and build positive vendor relationships.
- Support price negotiations and maintain transparent communication with service providers.
- Participate in supplier evaluations and vendor debriefings as needed.
Reporting & Coordination
- Prepare periodic procurement reports and status updates for management.
- Liaise with programs, finance, and administration teams to ensure coordinated procurement efforts.
- Support procurement-related components of donor proposals and reports when needed.
Qualifications, Skills and Experience:
- Education: A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Years of Related Experience: At least 3 years of progressively responsible experience in a procurement or supply chain management, preferably in an NGO setting.
- Preferred – in addition to minimum:
- Membership in a professional body such as CIPS is an added advantage.
- Experience in managing donor-funded procurement processes is highly desirable.
Required Knowledge & Expertise
- Solid knowledge of procurement policies, procedures, and best practices.
- Understanding of value-for-money principles and vendor relationship management.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Strong analytical and negotiation skills.
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Excellent interpersonal and communication skills.
- Strong attention to detail and ability to maintain compliance with policies.
How to Apply:
Submit a cover letter, CV, and academic documents (as one PDF, max 35MB) to [email protected]
Addressed to: The National Director, Habitat for Humanity Uganda, Plot 1026, Lukadde Road, Kira Ward, P.O. Box 163027, Kampala
Deadline: 22nd August 2025
NB:
- Only shortlisted candidates will be contacted. Hard copies will not be accepted. Canvassing will lead to disqualification.
- HFHU is an equal opportunity employer committed to building a diverse team, and all applications shall be assessed on their individual merit. However, suitably qualified FEMALE candidates are especially encouraged to apply for any of these roles.
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36