Head of Office, Administrative and Monitoring Officer Jobs – Insieme si può (ISP)

Job Title: Head of Office, Administrative and Monitoring Officer

Organisation:  Insieme si può (ISP)

Duty Station: Moroto, Uganda

Salary: UGX 79219200 /=

About Organisation:

“Insieme si può…” (ISP) is a non-profit NGO based in Belluno that is committed in the local area and in around thirty countries in the South of the world in supporting children, women and men living in extreme poverty and in situations of emergency or conflict. It carries out emergency and development cooperation projects that mainly guarantee food, water, school, professional training, human development, health, female empowerment, and distance support.

Job Summary: ISP is seeking a professional for the role of Head of Office, Administrative and Monitoring Officer at the Moroto office, Uganda.

In coordination with the Project Manager, Country Representative, and local and headquarters staff in Italy, the incumbent will be responsible for the administrative management, MEAL, and coordination of ISP’s development cooperation activities in the Karamoja region.

Specifically, the incumbent will be responsible for the proper functioning of the Moroto office, ensuring the implementation of administrative and accounting procedures in accordance with the organization’s and donors’ standards. The incumbent will develop monitoring plans and tools and coordinate the collection, organization, and analysis of project data, contributing to the measurement of activity impact and the preparation of narrative and technical reports. The incumbent will also be responsible for supporting daily operational planning, supervising local staff, and managing logistics, ensuring the smooth running of field activities. This position will play a key role in maintaining effective relationships with local partners, institutional authorities, and beneficiary communities, promoting the effectiveness, transparency, and sustainability of interventions.

Key Duties and Responsibilities:

• Administrative management of the Moroto office, accounting for project activities and overheads, in collaboration with the Kampala headquarters and the Italian office.
• Coordination of local human resources involved in projects and support activities, contributing to the effective planning and implementation of activities.
• Periodic updating and analysis of project and office budgets and financial reporting.
• Supervision of procurement procedures and logistics management (vehicles, equipment, supplies).
• Organization and supervision of project documentation.
• Support to the Project Manager and Country Representative in drafting and reviewing project proposals and in reporting.
• Coordination of project and local partner monitoring activities, in line with plans shared with the Kampala headquarters.
• Capacity building of local staff to strengthen their skills and managerial autonomy.
• Representation of the organization in the Karamoja region: relations with partners, local authorities, donors, and stakeholders.

Qualifications, Skills and Experience:

• Bachelor’s degree in development cooperation, economics, international relations, or related fields.
• Minimum 5 years’ experience in a similar role, including at least 2 years in international cooperation.
• Excellent knowledge of project accounting, procurement and reporting procedures, knowledge of PRAGs, and planning principles with major institutional donors (AICS, UN, EU, etc.).
• Experience in team coordination and human resources management.
• In-depth knowledge of the project cycle (writing, implementation, monitoring, and evaluation).
• Excellent organizational, interpersonal, and problem-solving skills.
• Ability to work in isolated, intercultural, and complex contexts.
• Excellent knowledge of spoken and written English.
• Previous experience in sub-Saharan Africa is an advantage.
• Strong professional ethics and integrity
• Excellent English language skills – Native Italian

How to Apply:

Send your application to the following email addresses: Apply by Email and rep.ispafrica@365giorni.org, attaching an updated CV, specifying whether the experience indicated is volunteer/civil service or professional, and a cover letter explaining the reasons for your application and your strengths in relation to the role’s requirements.

Please provide the names of at least three relevant and recent references, including email and phone numbers.

Deadline: 30th September 2025

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: 60