Job Title: Graduate Trainee – Human Resources (No Experience Jobs)
Organisation: GOGO Electric
Duty Station: Kampala, Uganda
About Organisation:
GOGO Electric. is a Ugandan social innovations company that has developed an intelligent energy storage system for productive use. We assemble Lithium-ion batteries and are committed to advancing environmentally friendly transportation and lowering carbon emissions through our battery swap station technology. The goal of our company is to make electric motorbikes a practical and affordable mode of transportation for everyone.
Job Summary: The Graduate Trainee will support the HR department in delivering efficient and accurate administrative services across key HR functions, including employee records management, benefits coordination, recruitment and onboarding, and general office support.
This is an excellent opportunity for a recent graduate to gain practical experience in a dynamic and innovation-driven environment.
Key Duties and Responsibilities:
Staff Welfare & Benefits Administration
- Support the administration of employee benefits, including registration, updates, and claims related to medical insurance, Group Personal Accident (GPA), and Group Health Insurance.
- Track changes resulting from onboarding, internal transfers, and staff exits.
- Maintain accurate records of company motorcycles issued as staff benefits.
- Liaise with service providers to manage benefit usage, claims, and policy updates.
- Monitor and reconcile benefit-related payments and maintain updated reports.
Airtime and Communication Allowance Management
- Update monthly staff airtime allocation lists based on staffing changes.
- Coordinate with the service provider to ensure timely top-ups.
- Track individual allocations and generate usage reports for accountability
Employee Records Management
- Maintain accurate and confidential digital and physical employee files.
- Ensure all required employee documentation is complete and up-to-date.
- Support HR audits and internal reviews by availing requested records promptly.
Recruitment and Onboarding Support
- Assist in organising recruitment activities, including scheduling interviews and candidate communication.
- Prepare onboarding kits and coordinate documentation for new hires.
- Track completion of pre-employment requirements such as background checks and references.
- Maintain updated trackers for recruitment and onboarding progress.
Employee Letters and Tools of Trade
- Draft and issue official staff letters (e.g., confirmations, certificates of service,
- salary bank letters) in line with approval protocols.
- Maintain a register of issued letters and ensure proper filing and authorisation.
- Facilitate the issuance and replacement of staff identification cards and work tools.
Statutory Compliance and Subscriptions
- Monitor timelines for renewing statutory documents such as trading licenses and tax clearance certificates.
- Liaise with internal departments to support timely submissions and payments.
- Maintain an annual compliance tracker for all company registrations and certificates.
HR Office Supplies and Stationery Management
- Monitor stock levels of HR-related office supplies.
- Initiate restocking based on usage trends and approved budgets.
- Ensure the continuous availability of necessary materials to support HR operations.
Qualifications, Skills and Experience:
- Bachelor’s degree in Human Resource Management, Business Administration, Industrial Psychology, or a related field.
- Recent graduate (2024 or 2025) from a recognized institution.
Key Competencies
- Strong communication and interpersonal skills
- Excellent organizational and documentation skills
- Proficiency in Microsoft Office, especially Excel and Word
- Attention to detail and a high level of accuracy
- Eagerness to learn and take initiative
- High level of integrity and ability to maintain confidentiality
How to Apply:
All candidates should apply online at the link below.
Deadline: 28th August 2025
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: Diploma, Associate’s Degree
Work Hours: 8
Experience in Months: no experience required