Job Title: Facilities Officer (Fresher Jobs)
Organisation: I&M Bank Uganda
Duty Station: Kampala, Uganda
Reports to: Manager Administration and Corporate Support
About Organisation:
I&M Bank is a leading banking and insurance group in Eastern Africa with a presence in Kenya, Mauritius, Rwanda, Tanzania and Uganda. I&M Bank Uganda is a commercial bank headquartered at Kampala Road plot 6/6A with a growing regional presence. The Bank offers a wide range of commercial banking and financial products and services, and prides itself on introducing innovative products and services based on the needs of its customers.
Job Summary: The role holder is responsible for ensuring day-to-day smooth management and operation of Bank premises/infrastructure, equipment and, oversee maintenance tasks in line with policies and procedures to provide adequate support for Bank-wide smooth operations as per business strategy and plans.
Key Duties and Responsibilities:
Facilities Management:
- Oversee the management and maintenance of the bank’s facilities, ensuring they are safe, clean, and functional.
- Ensure all utilities (electricity, water, HVAC) are operational and resolve any facility-related issues promptly.
- Coordinate the timely renewal of building leases and manage the allocation of office space.
- Developing facilities related budgets and oversees leasing contracts
- Ensuring that bank premises and equipment meet minimum requirements.
- Making sure all safety equipment such as fire detections are in excellent operational state
- Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
- Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
- Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
- Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
- Managing office space planning to ensure that the facility layout will accommodate present and future needs.
- Conducting periodic inspections of facilities, carrying out needs assessment and implementing improvements in operations as appropriately as per the Occupational Health and Safety guidelines.
- Carrying out period testing of all installed health and safety equipment and make reports of the same with recommendations example fire alarm among others
- Ensures facility operations are in compliance with established health and safety procedures
- Compiling and producing reports for senior management.
Budget and Reporting:
- Prepare and manage the facilities budget, ensuring cost-effective use of resources.
- Provide regular reports on facilities activities.
- Recommend improvements and cost-saving measures.
Compliance and Risk Management:
- Ensure all activities within the facilities comply with internal policies, banking regulations, and health and safety standards.
- Address any risks or compliance issues promptly and report them to Manager Administration.
Financial Responsibility
- Facilities Budget Management
- Cost Control
- Financial Reporting
- Vendor Management
Qualifications, Skills and Experience:
- Bachelor’s degree in business administration or a related field.
- Facilities certification is added advantage.
Work Experience
- A minimum of 2 years of experience in Facilities Management in reputable organization.
- Strong understanding of facilities management.
- Communication, and interpersonal skills.
- Ability to manage multiple tasks and priorities effectively.
- Proficiency in Microsoft Office Suite and other relevant software
Key Required Competencies & Skills
- Health and safety skills
- First aid skills
- Reporting skills
- Communication skills
- Evacuation skills
- Knowledge of health and safety regulations related to office facilities.
Behavioral Competencies
- High attention to detail and accuracy.
- Strong integrity and trustworthiness.
- Proactive and timely in communication and execution.
- Demonstrates good team coordination.
- Strong commitment to compliance and operational risk mitigation.
Note: Deadline for this job posting is 31 August 2025 at 5:00pm and only shortlisted candidates will be contacted.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 31st August 2025
Note: Only shortlisted candidates will be contacted
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 24