Job Title: Assistant Administrative Secretary
Organisation: Mbarara University of Science and Technology (MUST)
Duty Station: Mbarara, Uganda
About Organisation:
Mbarara University of Science & Technology (MUST), commonly known as Mbarara University, is a public university in Uganda. Mbarara University commenced student intake and instruction in 1989. It is one of the eight public universities and degree-awarding institutions in the country. MUST is accredited by the Uganda National Council for Higher Education.
Key Duties and Responsibilities:
- Taking and transcribing dictation and producing error free work.
- Receiving and disseminating correspondences, mails and other information for the office.
- Organizing meetings.
- Maintaining and updating the desk diary.
- Taking minutes at meetings and circulating decisions to relevant action offices.
- Creating files and filing documents appropriately.
- Managing the movement of files into and out of the department.
- Drafting responses and communications for the supervisor.
- Receiving and guiding clients.
- Managing office imprest, materials and supplies.
- Monitoring the usage and maintenance office machines and equipment.
- Maintaining office cleanliness and orderliness.
- Supervising support staff.
- Any other duties that may be assigned from time to time.
Qualifications, Skills and Experience:
- An honors Bachelor’s Degree in Office Management and Secretarial Studies, Administration and Secretarial Studies, or a related field from a recognized institution.
- At least two years working experience in a reputable institution shall be an added advantage.
How to Apply:
Applicants should indicate three names, telephone contacts and e-mail addresses of professional referees; and should request at least two of the referees to separately send sealed confidential reference letters attesting to the applicant’s competencies and suitability for the job applied for to the address below before the closing of the advert.
Applicants must use the application form which should be downloaded from the website www.must.ac.ug.
Applications should be submitted to the address below not later than Friday 29th August, 2025 at 5.00 pm East African time.
The Chief Human Resources Officer Mbarara University of Science and Technology,
P.O. Box 1410, Mbarara E-mail: [email protected]
Hard copy applications should be delivered to:
Central Registry,
Ground floor,
Estates and Works Block,
Kihumuro Campus,
Mbarara (7 kms on Mbarara-Bushenyi Road)
Note: Only shortlisted candidates shall be contacted.
Deadline: 22nd August 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 24