Job Title: Administrative Officer
Organisation: Embassy of Iceland in Kampala
Duty Station: Kampala, Uganda
About Organisation:
The Embassy of Iceland in Kampala was established in 2004 while bilateral development cooperation between Iceland and Uganda started in 2000. The Embassy is part of the Icelandic Foreign Service, and its role is to support Uganda’s socio-economic development through development cooperation; strengthen bilateral relations between Iceland and Uganda; and protect the interests of Icelandic citizens and provide assistance in need. Iceland follows a programme-based approach at the district level in its development cooperation with Uganda and currently works with the district local government in Namayingo and Buikwe.
Job Summary: The Embassy of Iceland is seeking to recruit a motivated and experienced Senior Adviser to support the delivery of our development projects and programmes in Uganda. We welcome and encourage applications from people of all genders and backgrounds.
Key Duties and Responsibilities:
- Support the effective operations of the Embassy by managing administrative, logistical, and consular services. The role supports the smooth coordination of staff, office procurement, official correspondence, and stakeholder relations.
- Supervises the procurement of goods, services and works for the office in collaboration with the Head of Finance.
- Facilitates and maintains contacts with other Embassies, service providers and governmental offices.
- Assists expatriate staff in acquiring work permits, accommodation, shipments from abroad and other logistical needs.
- Acting as a first point of contact for the Embassy and responds to all emails and phone calls to the Embassy.
- Responsible for drafting and delivering official letters to ministries and other partners.
- Managing and organizing meetings/ appointments for the HoM and HoC and updating their calendars accordingly.
- Oversee drivers’ schedules and assignments.
- Handles consular matters in partnership with Head of Finance.
- Processing and authentication of official documents as requested by the members of the public.
- Manages local staff matters in partnership with Head of Mission and Head of Finance.
- Manages records and archiving responsibilities of the Embassy in partnership with the Head of Finance.
- Arranges for refreshments for meetings at the Embassy in HoM and HoC office Books meeting rooms for internal and external meetings.
- Drafts immigration letters and books hotel rooms for all official visitors.
- Perform other duties as assigned by the Head of Mission as required
Qualifications, Skills and Experience:
- Experience working with government ministries, local authorities or diplomatic missions/embassies.
- Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook and Teams.
- Excellent communication skills (oral and written) and strong customer service orientation.
- Demonstrated ability to manage multiple tasks, respond quickly to new challenges, and work independently.
- High level of integrity, discretion and professionalism in handling official matters. Strong organizational, interpersonal and problem-solving skills.
How to Apply:
To apply, please send your resume and cover letter to [email protected] with subject line Administrative Officer before Tuesday, 9th September 2025..
All applications shall be acknowledged as received but only shortlisted candidates will be contacted.
All applicants should share their CV’s and Cover Letters in PDF or MS Word STRICTLY
Deadline: 9th September 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: no experience required