Job Title: Administrative Assistant (Fresher NGO Jobs)
Organisation: The Carter Center
Duty Station: Kampala, Uganda
About Organisation:
The Carter Center is a nongovernmental, not-for-profit organization founded in 1982 by former U.S. President Jimmy Carter. He and his wife Rosalynn Carter partnered with Emory University just after his defeat in the 1980 United States presidential election. The Carter Center (TCC) is supporting the River blindness Program of the Ministry of Health to eliminate the disease in Uganda.
Job Summary: The Administrative Assistant will provide front-line office support and manage front-desk activities, coordinate communications, and support senior management and team members. This position handles financial transactions, organizes meetings and events, manages office supplies, and maintains accurate records. Acting as the first point of contact for visitors, the Administrative Assistant liaises with external partners and service providers. This role reports to the Senior Administrator.
Key Duties and Responsibilities:
- Handle the front desk or reception area, being the first point of contact for all TCC visitors.
- Supervise the cleaning of the organization’s premises.
- Manage kitchen supplies/other sundries and inventory.
- Support the organization of national meetings, taking minutes and maintaining notes and other events reports as required
- In liaison with the Logistics & Transport Officer, handle hotel reservations for local staff during field visits.
- Assist the Senior Administrator in planning and coordinating international meetings
- Support the Senior Administrator in coordinating day-to-day office management duties.
- Handle photocopying of all the necessary materials for office and fieldwork.
- Prepare and send letters, emails, and other correspondences to the districts and local partners.
- Handle all petty cash payments.
- Responsible for handling and delivering documents, packages, and correspondence within and outside the organization as needed
- Ensure compliance with all organizational policies and procedures. Coordinate efficient office procedures in support of program activities
- Maintain professional growth and development of self by identifying educational/training programs, professional organizations, activities, and resources to maintain knowledge of national trends and to promote leading-edge expertise
- Perform other duties as assigned by the Senior Administrator.
Qualifications, Skills and Experience:
- A High School diploma or equivalent and five years of clerical or secretarial experience or a bachelor’s degree in related field. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.
Preferred Qualifications:
- Proven ability to work independently and collaboratively as part of a team.
- Strong verbal and written communication skills with the ability to convey information clearly and professionally.
- Excellent customer service skills; friendly, approachable, and solution-oriented attitude.
- Strong organizational skills with the ability to meet deadlines and manage multiple competing priorities in a fast-paced environment.
- Proven experience in International Development Organizations is highly desirable
- High attention to detail and accuracy.
- Experience coordinating meetings, travel arrangements, and event logistics
How to Apply:
To apply, please send a CV and cover letter to ([email protected]). The subject line ought to include: Application (Title, location). All documents should be in Microsoft Word (.doc, .docx) or PDF format. Materials in other formats or applications without required materials will not be considered. In the body of the e-mail, please indicate where you saw the job posting.
Deadline: 21st August 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36