Job Title: Administration Officer
Organisation: Parliamentary Pension Scheme
Duty Station: Kampala, Uganda
About Organisation:
The Parliamentary Pension Scheme (PPS) was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda and the Staff of the Parliamentary Commission. The Scheme is managed by a Board of Trustees, constituted in accordance with the Act.
Job Summary: To provide efficient Administrative and Logistical Support Services to the Scheme
Key Duties and Responsibilities:
- Monitor and maintain office equipment and inventory supplies.
- Coordinate and advise on the provision of logistical support services.
- Ensure adequate supply and utilization of office space, equipment, supplies, furniture and facilities.
- Manage stores operations.
- Regularly conduct asset verification and update the schedules accordingly.
- Maintain a proper and secure filing system.
- Ensure regular update of the document management system.
- Ensure timely insurance of Scheme assets.
- Support procurement and disposal operations.
- Coordinate and oversee transport logistics.
- Support the organisation of meetings and events.
- Effectively supervise the Driver.
- Ensure maintenance of a clean and conducive working environment.
- Prepare and submit periodic reports.
- Perform any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- An Honours Bachelor’s degree in either Public Administration, Business Administration, Social Sciences, Commerce, or Office Management obtained from a recognized University/Institution.
- Post graduate qualification in a relevant field is an added advantage
Work Experience
- A minimum of three (3) years of relevant working experience in an administrative position gained from a reputable Organisation
- Competencies
- Excellent interpersonal skills
- Excellent communication skills
- Planning and organization Skills
- Customer service skills
How to Apply:
Eligible candidates should submit their applications enclosed with the job title for the position they are applying for to Parliamentary Pension Scheme, P. O Box 7178, Kampala, Plot (9-11), Development House, Parliament Avenue, Room No. G 10 or submit soft copies of the same with all documents merged as a single pdf file (not more than 10MB) to [email protected] not later than 17:00 hours on Friday 29th August 2025. Please indicate the job applied for in the subject line of the email message. Applicants should attach to their applications copies of their National Identity Card, up to date Curriculum Vitae stating names, addresses, telephone contacts and e-mails of at least two (2) Referees, Certified Copies of Academic Certificates and Transcripts, and most recent passport size photo.
Deadline: 29th August 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36