Job Title: Administration Officer
Organisation: Parliamentary Pension Scheme (PPS)
Duty Station: Kampala, Uganda
Reports to: Manager Human Capital and Administration
About Organisation:
The Parliamentary Pension Scheme (PPS) was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda and the Staff of the Parliamentary Commission. The Scheme is managed by a Board of Trustees, constituted in accordance with the Act.
Job Summary: To provide efficient Administrative and Logistical Support Services to the Scheme
Key Duties and Responsibilities:
- Monitor and maintain office equipment and inventory supplies.
- Coordinate and advise on the provision of logistical support services.
- Ensure adequate supply and utilization of office space, equipment, supplies, furniture and facilities.
- Manage stores operations.
- Regularly conduct asset verification and update the schedules accordingly.
- Maintain a proper and secure filing system.
- Ensure regular update of the document management system.
- Ensure timely insurance of Scheme assets.
- Support procurement and disposal operations.
- Coordinate and oversee transport logistics.
- Support the organisation of meetings and events.
- Effectively supervise the Driver.
- Ensure maintenance of a clean and conducive working environment.
- Prepare and submit periodic reports.
- Perform any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- An Honours Bachelor’s degree in either Public Administration, Business Administration, Social Sciences, Commerce, or Office Management obtained from a recognized University/Institution.
- Post graduate qualification in a relevant field is an added advantage
Work Experience
- A minimum of three (3) years of relevant working experience in an administrative position gained from a reputable Organisation
- Competencies
- Excellent interpersonal skills
- Excellent communication skills
- Planning and organization Skills
- Customer service skills
How to Apply:
Eligible candidates should submit their applications enclosed with the job title for the position they are applying for to Parliamentary Pension Scheme, P. O Box 7178, Kampala, Plot (9-11), Development House, Parliament Avenue, Room No. G 10 or submit soft copies of the same with all documents merged as a single pdf file (not more than 10MB) to [email protected] not later than 17:00 hours on Friday 29th August 2025. Please indicate the job applied for in the subject line of the email message
.
Applicants should attach to their applications copies of their National Identity Card, up to date Curriculum Vitae stating names, addresses, telephone contacts and e-mails of at least two (2) Referees, Certified Copies of Academic Certificates and Transcripts, and most recent passport size photo.
Please note that:
- The detailed job descriptions can be obtained from the above mentioned office in hard copy OR from the Parliamentary Pension Scheme website: https://www.pps.go.ug/vacancies/
- Only short-listed candidates shall be contacted.
- The Parliamentary Pension Scheme is an Equal Opportunity Employer and shall ensure an open, competitive, fair and transparent recruitment and selection process.
- Canvassing and lobbying shall disqualify the concerned applicant(s).
Deadline: 29th August 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36