Job Title: Workshop Manager
Organisation: M-Forte
Duty Station: Kampala, Uganda
About Organisation:
M-Forte is a management consulting firm incorporated in Uganda to carry on the business of supporting organizations to perfect their people processes and thereby optimize overall productive capacity. We focus on helping businesses succeed in the end-to-end management of their most important asset, their human capital by giving expert advice in Governance & strategy, HR Consulting, learning & development, employee wellness and manpower Outsourcing.
Job Summary:
- Asset maintenance to ensure maximum utilization and minimize down time.
- Manage the workshop administration team in a fair and efficient manner.
- Ensure that the workshop software management tools (MAXIMO and/or others) are properly utilized and up to date.
- Aim to achieve a zero-stock variance (between system records and physical) through an efficient stock management system, proper stock control procedures and regular stock takes / reconciliations. Control the movement of spare parts, in and out the store / workshop.
- Manage the procurement process (both local and international purchases), reduce the units purchase cost by 10% through a better vendor selection process and negotiation with suppliers.
- Prepare and issue in a timely manner the monthly workshop reporting, and all other reports deemed adequate or required by the management.
- Provide the Operations Manager with council, guidance, timely advice and recommendations on stock, procurement and other relevant issues.
Key Duties and Responsibilities:
- Manage and distribute the day-to-day workshop administration activities including but not limited to procurement, stock management / control, job planning / preventive maintenance scheduling…
- Coordinate workshop daily meetings in conjunction with the Workshop Administrator and his/her foremen in order to plan the activities and assist in identifying / solving issues.
- Coordinate and supervise the utilization of the workshop software management system (MAXIMO and/or others). Ensure that data is entered into a timely fashion and accurately.
- Hold regular stock takes (quarterly minimum) in conjunction with Finance and reconcile the physical from the system records. Analyze the discrepancies and revert with the relevant explanations / corrective action plan.
- Manage the procurement process of spare parts, tyres, oil & lubes requirements. Take direct ownership of the international procurement part. Ensure that we buy our spares at the best price possible without compromising on the quality.
- Ensure all the LPO books issued to the workshop are well controlled and accounted for.
- Manage and control the petty cash float issued to the workshop.
- Put in place regular benchmarking exercise to assess the price of spare parts.
- Identify and select the best vendors through a compliant process. Negotiate the best credit terms to the benefit of BTL Uganda.
- Prepare weekly, monthly, and quarterly reports as per management requirements.
- Be the Super-User of the workshop software management tools (MAXIMO and/or others).
- Assist in preparing procedures (SOPs) aiming at reinforcing the controls /security measures in the workshop, reducing the level of expenses, improving the workflow…
- Assist in monitoring and analyzing discrepancies / anomalies such as but not limited to cost per unit, price of spares…
- Mechanical Knowledge of machines
- Knowledge of spare parts and handling there of
- Ability to delegate tasks and follow through to completion
- Have a high level of Housekeeping and workshop QHSE ethics
- Any other tasks deemed appropriate by the management.
Qualifications, Skills and Experience:
- 5 years in administration / workshop / automotive (or similar) industry required
- Training in Engineering / Mechanical qualifications preferred.
- Computer literate
- English literate
- Ability to work independently
- Ability to manage a team
- Excellent communication and writing skills
Personal qualities required:
- Natural leader
- Decision maker
- Team player
- Resilient
- Organized
- Open minded
- Strong admin and follow up skills
- Ability to drive a team to a common goal
Special skills:
- Good record in supervising team members
- Knowledge of URA Customs Procedures.
- Good knowledge in Electro-Hydraulics Systems.
- Good computer knowledge in Microsoft Excel, Words and SPSS
- Experience in using Fleet Management Software (Ideally Telematix)
- At least 5yrs experience in running a fleet of more than 20 trucks
How to Apply:
Please submit your application to [email protected], indicating the title of the job you have applied for in the subject line not later than 15/08/2025. Kindly note that only successful candidates will be contacted.
Deadline: 15th August 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 60