Consultancy Title: Terms of reference for Documentary (Videography & Photography Service Provision)
Organisation: Humanity & Inclusion (Handicap International)
Project Name: INSPIRE Beneficiary Significant change story
Duty Station: Kampala, Uganda
INTRODUCTION
About Humanity and Inclusion (HI)
Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Humanity & Inclusion is an independent and impartial aid and development organization working in situations of poverty and exclusion, conflict, and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions, and promote respect for their dignity and fundamental rights.
For further information about the association: http://www.hi.org/
Present in more than 55 countries, Humanity & Inclusion is composed of 2 operational divisions: •The Direction of Humanitarian Action •The Direction of Development Action
DESCRIPTION OF THE REQUIRED SERVICE PROVISION
Background/ rationale
INSPIRE (Inclusive Norms, Support, and Promoting Inclusive Reproductive Empowerment) is a one- year project from September 2024 to August 2025 funded by CDCS.
- The project aims to improve long-term access to inclusive sexual and reproductive health rights (SRHR) for refugees, particularly of Congolese origin, and neighboring host communities, with and without disabilities, in the Nakivale camp.
The project is currently in the last quarter of implementation and has provided capacity building for 90 Health workers in the areas of Disability Inclusion, iSRHR, iGBV, Disability Data collection and Informed Consent. Through the Implementing partner ARD (Association of Refugees with Disability) the project has conducted community awareness creation sessions as well as engagement with gatekeepers to challenge negative social norms that affect the uptake and utilization of SRHR services and promote GBV. The INSPIRE project has collaborated with government bodies, partners, and UN agencies like OPM, MTI, Alight, UNHCR to promote inclusive SRHR and GBV service delivery.
Following the first year of implementation, the project seeks to document stories of change and testimonies from beneficiaries and community structures. This documentation will be helpful in showcasing the pSositive impact the project has had on the lives of both refugees and host community population, especially the adolescents, in terms of access to SRHR information and services. It is from this background that the project intends to capture a documentary both through videography and photography. This will help in resource mobilization, increasing HI and donor visibility, and influence future programming.
Expected output of the Service Provision:
The service provider will be expected to produce, although not limited to, the following products: Videography & photography
Using quality video and photography equipment, the service provider will develop
- A 5-minute video that highlights HI activities under the INSPIRE project and the stories that reflect what structures and individuals have benefitted from HI and project services thus changing their lives for the better.
- The raw footage of the videos captured
- High-quality 20 talking photos for the different beneficiaries/ gatekeepers interviewed
- The photo bank of all photos collected from the field
- Selection of clips and editing done together with the PM
- Providing English subtitles for the interviewee and voiceovers (to be edited by HI before final production), as well as sign language interpretation.
- Include appropriate background music (royalty-free music)
- Do Audio repair of the selected clips (remove wind, external noise, etc.)
- Audio design + mix stereo 2.0
- Do Color correction and matching
- Ensure branding of HI and Donor (CDCS), and consortium members at the beginning and at the end of the video
Target group:
The following are most likely to be in direct or indirect contact with the documented videos and photography.
- HI actual donors (institutional and private), current and possible future HI donors/supporters: the video will be used to show HI’s activities in Southwestern Uganda, and related innovative approaches during fundraising events, meetings with donors, etc., and on HI international websites, YouTube, twitters, etc.
- International media promoting innovative approaches to development/emergency through architecture:
the video will be shared to enhance advocacy for iSRHR and iGBV in humanitarian nexus. The video clip will be shared on various platforms as deemed necessary by the Regional Programme Director. The videos will also be used to enlighten stakeholders involved in humanitarian and development interventions about the need for Disability inclusion, in the provision of SRHR and GBV services
The process to be followed to undertake the required service:
The following steps show the process of the required service:
- As a first step, the preparatory meeting will be conducted to ensure a good understanding between the HI Project Manager, Technical Specialist (SRHR & GBV) and the service provider team on objectives, possibilities, limits, and expectations.
- The service provider’s team will conduct field visits to document the stories of change from project; the team will be supported by HI staff to reach the homes of the beneficiaries. In addition, the team will conduct interviews with the targeted beneficiaries at the house of the beneficiaries alongside HI project staff. The team will seek consent from the beneficiaries or target persons before any interview or documentation with the support of HI project staff. The field visit shall be done in the week of 14th – 18th July 2025.
- Then, the service provider team will submit a draft video and photos to the HI (PM and Technical Specialists) to provide initial inputs within one week after the field visit i.e. 21st – 25th July 2025
- In the post-production phase, the service provider will edit and consolidate all the materials to produce the videos and photos based on feedback from review and share back to HI by 2nd August 2025
- The service provider will develop the final draft upon HI’s review and then submit the final soft copy of the videos and photos to HI by 8th August 2025.
- The steps mentioned above will be implemented under the overall guidance, support, and supervision of the HI Project Manager.
SERVICE DURATION AND LOCATION
- The duration of this assignment is three weeks expected to start on 14th July 2025 and end date 8th August 2025 as detailed above.
- During this period, the service provider is expected to visit the Nakivale Refugee settlement which is the project area and visit all planned locations, beneficiaries and stakeholders as detailed above
EXPECTED DELIVERABLES
- One high-quality video of a maximum of 5 minutes with English translation/ subtitles and sign language interpretation.
- The raw footage of the videos
- 20 High-quality photos.
- The photo bank of all photos collected from the project sites.
HI Project Manager is the direct supervisor and person responsible for this service provision. He will coordinate with the service provider on a detailed work plan.
The final products as per the above expected deliverables should be submitted after a systematic process of drafting, reviewing, editing and validation.
These should be submitted on a memory stick and a link, the memory stick will be hand delivered to the Project Manager and the link will be shared on the following email addresses
To: [email protected] (Project Manager)
Cc: [email protected] (SRHR Technical Specialist) and [email protected] (Head of Programmes)
- Expertise required
- Have a good experience in producing a documentary, short videos, and photos.
- Able to produce high-quality broadcast videos and professional photos on tight deadlines.
- At least 3 years of proven technical experience for the cameramen/editors involved in the production.
- Ability to include English language subtitling.
- Proven experience in social media tools.
- Proven ability to meet deadlines.
- Ability to travel to the field.
Technical requirements:
- Broadcast quality full HD video
- Professional sound recording
- HD web files as final products
- HD DVD as final products
Application procedures
Candidates should submit the following information within their application before 07/07/2025.
List of items to be included in the submission);
- Financial Proposal that includes all professional fees, accommodation, transport, allowances, and any means cost of the activities (to also include 18% VAT and 6% WHT)
- Technical proposal with Activities Timeframe to meet the requirements
- Evidence of the previous similar or related work done (and reference letter, if any)
- Company Profile / Individual Freelance Worker CV
- Documents proving registration and any other documents certifying to the regularity of the
company or his/her activity
- TIN Certificate
- Proof of personal health/hospital insurance
- Identification documents (Passport/ID)
- Bank details
The Proposal should be submitted to the following email:
Including the email subject” Videography & Photography Service Provision”.