Job Title: Strategic Partnerships and New Initiatives Officer-
Organisation: Joint Medical Store (JMS)
Duty Station: Kampala, Uganda
About Organisation:
Joint Medical Store (JMS) is a Church-founded private not for profit organization whose mission is to supply medicines, medical equipment and related health care services of assured quality to the people of Uganda at affordable prices.
Job Summary: The position will oversee the Business Development aspects / unit, leading the development of concept notes, fundable proposals, winning grants and ensuring high quality donor and stakeholder engagement. The Strategic Partnerships & New Initiatives Officer works closely with cross-departmental teams to ensure that they provide input into business development and new initiatives and improve funding situation for JMS Organization.
Key Duties and Responsibilities:
- Strategy & Vision
- Review donors’ strategic priorities and identify potential donors for JMS’s strategic and geographic priorities.
- Advise and coordinate in-country donor engagement.
- Identify innovative program concepts and ideas to translate country strategy into programs and projects in consultation with the Head of Programs and Partnerships.
- Lead on strategic and timely positioning of JMS for various consortiums and partnerships for joint bidding for funding opportunities.
- Undertake desk reviews and lead on potential new funding models, such as innovative investment and private sector partnerships.
- Maintain a database for assessments and reports necessary for business development.
- Partnerships, Initiatives and Business Development
- Establish and implement research agenda
- Consultancy unit- as a revenue generating Unit
- Develop and implement Business Plans
- Act as proposal development lead, writer and/or coordinator, as identified by country programs.
- Lead the development of concept notes and proposals, coordinating across departments, engaging particularly with the M&E and Program team, technical advisors, program leads and finance to ensure the production of high-quality proposals that are reflective of JMS and donor strategic objectives, are operationally viable and accurately reflect the cost of doing business.
- Work closely with Head of Programs and Partnerships to support specific proposal development coordination and tasks, such as developing proposal work plans, writing non-technical sections, consolidating and editing written inputs, developing annexes, writing budget narratives, and other tasks as needed, providing additional bandwidth, or backfilling for country grants staff when needed to support these processes.
- Ensure proposals and concept notes are developed in a timely manner and with realistic deadlines, and that these are communicated and understood by stakeholders both internal to the office as well as the Board.
- Coordinate both internally and externally, to ensure that prior to submission all proposals they are reviewed and approved by Management as appropriate.
- Facilitate design sessions in coordination with JMS Programs, Partnerships and Advisory Manager and ensure proposal design is in line with JMS standards and practices.
- Liaise with Head of Programs and Partnerships to ensure proposals are of high quality, meet internal and donor standards and are submitted on time to the donor.
- Support the Head of Programs and Partnerships in the cultivation of donor relationships within the country and outside the country in the capture and pre-positioning for upcoming Business Development opportunities.
- Support the Head of Programs and Partnerships to track funding opportunities, including calls for funding progress of proposals, submission deadlines, financing available.
- Support the identification and maintain a database of existing and potential implementing partners.
- Representation & Coordination
- Identify, build and manage collaborative partnerships with donors, peer agencies and other stakeholders to ensure consistent communications to donors at all levels.
- As delegated, act as focal point for all queries and information requests from JMS and donors.
- Represent JMS to donors, peer agencies and other key stakeholders, as requested.
- Grants Management
- Ensure accountable reporting to donors through establishing, implementing and monitoring of strong reporting mechanisms, ensuring timely inputs from program, M&E, finance teams, and ensure review and signoff processes are thorough and adhered to.
- Support with the development of strategic information and communication materials including impact reports, program learning briefs, talking points and other relevant pieces that can be shared with internal and external audiences.
- Maintain an up-to-date grant filing system that meets minimum JMS and donor standards.
- Develop tools and systems for business analytics, visualizing funding trends (thematic, geographically, donors, etc.) and identifying risks, gaps and challenges, to inform management decision making.
- Update project management tools, including funding trackers, grant trackers and dashboards.
- Awards Management and Compliance
- Work with the program teams to develop donor reports and other award deliverables (e.g., workplans, M&E plans) and ensure they are high quality, coherent, accurate and submitted on time in accordance with donor and JMS internal requirements, providing additional bandwidth, or backfilling for grants staff when needed to support these processes.
- Manage and/or support agreement and amendment/modification reviews and negotiations, and support award close-out, as needed.
- Provide technical guidance on donor rules and regulations to country team to ensure compliance.
- Proactively raise potential compliance issues to country team and keep senior management and regional team informed of any projected inabilities to meet contractual obligations and of spend rates/significant budget variances.
- Monitor and support the use of award management tools such as monthly financial reports, procurement plans, and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles. Where support is required, act as focal point in facilitating the review of donor deliverables and approvals by all relevant persons at JMS.
- Participate in and support the coordination of JMS program’s project cycle meetings, as well as donor and partner meetings, as required.
- Capacity Building
- Provide support and training to the field teams to ensure that effectively contribute to Business Development
- Provide support to program teams at key moments including program start-up, kick-off meetings, inception meeting check-ins, quality audits and spot checks, and end of program transition meetings.
- Provide coaching and mentoring to the Team to grow competencies in business development.
- Financial Management
- Develop the budget for the department as per the set guidelines.
- Monitor and control the allocated budget and put measures in place to address variances.
- Continuously identify areas for improved efficiency.
- Risk Management
- Perform risk assessments for strategies, prior to implementation and develop a mitigation plan to manage the risks.
- Compliance
- Ensure JMS Program policies, Donor guidelines and regulatory compliance in execution of activities.
- Adherence to all JMS Policies and Procedures
Qualifications, Skills and Experience:
- Bachelor’s degree in resources mobilisation, Finance and Accounting, Pharmacy, Statistics or equivalent. A Master’s Degree in a relevant field Advanced training in Project Management/Programs Management is added advantage Recognized training in proposal writing, Advocacy, leadership and community work is essential Relevant Training and competences in research is essential.
- Minimum of 3 years’ experience in a field related to research, Program/project development and implementation, donor coordination is required.
- Specific competence in proposal development and Operational research is required.
- Experience in dealing with consultancies, donor coordination
Competencies Required: Behavioural
- Integrity
- Professionalism
- Self Confidence
- Resilience and Tenacity
- Leadership
- Driving Accountability
- Proven ability to work cooperatively with internal and external stakeholders, with demonstrated skills in relationship building and coordination.
- Influencing Strategic Direction
- Knowledge of Development of program concepts, policies, frameworks, standards and strategies.
- How to engage Private Sector
- Advocacy, capacity building, learning and development and understanding of how to enhance organizational learning
- Program development management, networking, and partnership
- Working with donors and partners.
- Safeguarding/PSEA, child protection, disability inclusion and gender mainstreaming,
- Developing program budgets
Skills
- Stakeholder Management i.e. Board, Donor relations
- Project Management Skills
- Program Design
- Budget Management
- Proposal Writing Skills
- Advanced Analytical Skills
- Advanced Computer Skills
- Attributes include:
- Confidentiality
- Customer Mindset
- Drive to succeed
- Commitment to quality
- Attention to Detail
- Strong Business Acumen
- Decisive
How to Apply:
Only qualified candidates who meet all the above requirements are invited to submit
applications using the link below to apply for any of the above:
Manager Programs, Partnerships and Advisory Services:
https://forms.office.com/r/VTDVe31gBm?origin=lprLink
Strategic Partnerships and New Initiatives Officer:
https://forms.office.com/r/jB2bQF9KPD?origin=lprLink
Quality Assurance Officer:
https://forms.office.com/r/7uKyxvfRwx?origin=lprLink
Please address your applications to:
The Manager Human Resources & Administration
Joint Medical Store
P.O. Box 4501
Kampala
1) After using the link provided and after submission of the form, put together copies of your up to date academic documents, testimonials, transcripts, CV, application letter and a cover letter of why you think you are the best suitable candidate for the role (Not more than 100 words). Put them together in a pdf folder, and send them to [email protected] .
2) We shall not be receiving hard copies as we comply with ESG. The soft copies sent to [email protected] will suffice.
Deadline: 8th August 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36