Job Title: Stores Assistant
Organisation: Posta Uganda
Duty Station: Kampala, Uganda
Locations:
About Organisation:
Uganda Post Limited, trading as Posta Uganda. UPL is the most extensive provider of postal services in Uganda, having an extensive network of postal delivery outlets down to sub-county level.
Job Summary: To support the effective and efficient management of the organization’s inventory by assisting in the receipt, storage, issuance, and proper documentation of all store transactions.
Key Duties and Responsibilities:
- Receive, inspect, and record all incoming materials and supplies.
- Ensure all received goods match purchase orders and delivery notes.
- Maintain updated inventory records in the system and ensure physical counts match system balances.
- Organize and store items in designated storage areas for easy retrieval and stock rotation.
- Issue goods to departments as requested and properly document transactions.
- Assist in regular stocktaking and prepare stock reports.
- Ensure cleanliness, safety, and security of the store and items stored.
- Report stock discrepancies or damaged goods to the Supervisor.
- Assist in reordering items when stock levels fall below minimum thresholds.
- Support audits and inspections by availing required documentation and explaining procedures.
- Perform any other duties as may be assigned by the Supervisor.
Key Performance Indicators
- Inventory accuracy rate
- Timeliness of stock issuance.
- Stock reconciliation frequency
- Stock damage/loss rate
- Cleanliness or orderliness of stores
- Documentation accuracy
- Compliance with stores procedures
Qualifications, Skills and Experience:
- An Honors Bachelor’s degree in Stores Management, Procurement and Logistics or Business Administration or Management majoring in Stores Management or Procurement and Logistics.
- Work experience
- At least three (03) years of working experience in inventory or stores management.
Competences
- Sound knowledge of stores management procedures
- Good customer care
- Good communication
- Technology proficiency
How to Apply:
Interested candidates should send their application letter; attach certified copies of academic transcripts and certificates as well as a detailed CV, to reach the address below;
The Head, Department of Human Resource and Administration,
Posta Uganda,
P.O Box 7106 Kampala
Deadline: 4th August 2025
Please Note:
- Applications received after the deadline will not be considered.
- Candidates who do not receive feedback within a month from the deadline should consider their applications unsuccessful.
- Posta Uganda is an Equal Opportunity employer. Women are particularly encouraged to apply.
- Any form of lobbying or canvassing for appointment shall lead to automatic disqualification.
- Candidates shall be required, among others, to present the following: Endorsement Letter duly stamped by their Local Council 1 Chairperson Three Reference Letters.
- Prior to appointment on the job, Posta Uganda shall carry out independent reference checks for all the documentation mentioned above.
- Applicants MUST indicate the position applied for on the top right-hand corner of the envelope in which the application is enclosed.
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36