Job Title: Senior Officer Procurement
Organisation: Uganda Institute of Information and Communications Technology (UICT)
Duty Station: Kampala, Uganda
About Organisation:
Uganda Institute of Information and Communications Technology (UICT) is a Public Tertiary Institution established by Statutory Instrument No. 79 of October 2005. The Institute is under the Ministry of ICT and National Guidance, operated and managed by the Uganda Communications Commission (UCC) the regulator of the Communications Sector in Uganda.
Job Summary: The Senior Procurement Officer is responsible for overseeing the procurement process, ensuring compliance with procurement regulations, and managing supplier relationships to achieve value for money. The role involves strategic sourcing, contract management, and ensuring transparency and efficiency in the procurement of goods and services.
Key Duties and Responsibilities:
Procurement Planning & Strategy
- Develop and implement procurement plans in alignment with the institution’s strategic objectives.
- Conduct market research and supplier analysis to identify cost-effective purchasing opportunities.
Procurement Process Management
- Oversee the end-to-end procurement process, including requisition processing, bid evaluation, and contract awarding.
- Ensure compliance with public procurement regulations, institutional policies, and best practices.
- Manage and monitor procurement workflows to enhance efficiency and minimize risks.
Supplier & Contract Management
- Identify, evaluate, and negotiate with suppliers to secure the best quality and pricing for goods and services.
- Develop and manage contracts, ensuring adherence to terms and conditions.
- Maintain strong supplier relationships and resolve procurement-related disputes.
Budgeting & Cost Control
- Ensure that procurement activities align with budgetary allocations and financial regulations.
- Identify cost-saving opportunities and implement strategies to optimize procurement expenditures.
Compliance & Risk Management
- Ensure procurement processes comply with national and institutional procurement laws and policies.
- Monitor and mitigate risks associated with procurement, fraud, and conflicts of interest.
- Maintain accurate procurement records and support internal and external audit processes.
Reporting & Documentation
- Prepare procurement reports, including supplier performance evaluations, spending analysis, and contract status updates.
- Maintain proper records of procurement activities for accountability and transparency.
Stakeholder Engagement & Coordination
- Work closely with internal departments to understand procurement needs and ensure timely service delivery.
- Provide procurement advisory services to management and other stakeholders.
Team Leadership & Capacity Building
- Supervise and mentor junior procurement staff to enhance their skills and efficiency.
- Conduct training sessions on procurement policies, procedures, and best practices.
Digital Transition in Procurement Processes:
- Implement and manage e-procurement systems for supplier selection, bidding, and contract management.
- Promote automation of procurement workflows to improve efficiency and reduce paperwork.
- Train procurement staff and vendors on digital procurement platforms.
IT & Cybersecurity Compliance in Procurement:
- Ensure procurement systems comply with cybersecurity and data protection standards.
- Conduct risk assessments of IT-related procurement contracts and vendor systems.
- Collaborate with internal audit and IT teams to enhance digital security in procurement.
Regulatory & Contract Compliance:
- Ensure adherence to procurement laws, policies, and ethical sourcing standards.
- Monitor supplier contracts for compliance with institutional and regulatory requirements.
- Prepare procurement compliance reports and recommend process improvements.
Key Result Areas
- Procurement Planning & Strategy
- Procurement Process Management
- Supplier & Contract Management
- Budgeting & Cost Control
- Compliance & Risk Management
- Reporting & Documentation
- Stakeholder Engagement & Coordination
- Team Leadership & Capacity Building
- Successful implementation and management of digital procurement systems.
- Strengthened compliance with procurement regulations and cybersecurity standards.
- Increased efficiency and transparency in procurement processes through automation.
- Risk reduction in IT-related procurement contracts and vendor partnerships.
Qualifications, Skills and Experience:
- A Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Commerce, or a closely related discipline from a recognized institution.
- A Master’s degree in Procurement, Supply Chain Management, Business Administration, or a related field is required.
- Possession of a recognized professional certification in procurement, such as CIPS (Chartered Institute of Procurement and Supply), CPSP (Certified Procurement and Supply Professional), or an equivalent qualification.
- Membership in a recognized professional procurement body is highly desirable.
- A minimum of seven (7) years of relevant professional experience in procurement, including at least three (3) years in a senior or supervisory role.
- Demonstrated experience in managing end-to-end procurement processes, preferably within an academic institution or the public sector.
- Solid expertise in contract management, supplier negotiation, and ensuring compliance with procurement regulations and standards.
Skills and attributes
- Strong knowledge of procurement laws, regulations, and best practices.
- Proficiency in procurement software and Enterprise Resource Planning (ERP) systems.
- Competency in financial management, budgeting, and cost control.
- Ability to analyze procurement data and prepare comprehensive reports.
- Familiarity with e-procurement systems and digital procurement tools
- Strong Negotiation Skills
- Attention to Detail
- Analytical and Problem-Solving Skills
- Decision-Making Ability
- Communication & Interpersonal Skills
- Integrity and Ethics
- Leadership & Team Management
- Ability to work under pressure and meet tight deadlines.
- Willingness to stay updated with new procurement trends and regulatory changes.
How to Apply:
Interested candidates should fill the online application form and attach the CV and required documents on this link: Click Here. All inquiries should be through [email protected] or Tel No. 0762944050
Deadline: 31st July 2025
Note:
- The eligible applicants are encouraged to submit before the deadline.
- Hand delivered and or any other applications sent to any other e-mail
- other than filling the link provided above will not be accepted.
- Only shortlisted applicants will be contacted.
- Any form of canvassing will automatically lead to disqualification of a candidate.
- Positions not provided for in this advert or previously advertised and deadline is over should not be applied for.
- All applicants will be considered fairly and equitably, without discrimination based on gender, race, disability, religion, or any other protected characteristic.
- The Institute promotes an inclusive work environment and welcomes candidates from diverse backgrounds to foster innovation and representation.
- Women and persons with disabilities are encouraged to apply, and commits to providing reasonable accommodations during the recruitment process.
- Personal data submitted through applications will be handled securely and used only for recruitment purposes, in compliance with relevant data protection regulations.
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Level of Education: Postgraduate Degree
Work Hours: 8
Experience in Months: 84