Job Title: Procurement Associate
Organisation: Uzima Chicken Uganda
Duty Station: Kampala, Uganda
About Organisation:
Uzima Chicken Uganda is a social enterprise focused on making smallholder farmers healthier and wealthier. Uzima Chicken distributes an improved breed of chicken that is 4x more productive than local breeds in terms of egg and meat production, while requiring the same level of management and care as the local chicken. Rearing a flock of 10 improved breed chickens can generate a 270,000 UGX net profit uplift for a smallholder family. With Uzima’s bird, rural households in Uganda can build income resilience, confidently pay for their children’s school fees, and introduce larger volumes of animal protein into their daily diets.
Job Summary: Job Description: We are seeking a motivated Procurement Associate to join our Operations Department. In this role, you will support procurement processes, conduct supplier due diligence, monitor vendor performance, lead contract reviews, conduct pricing audits, and identify continuous improvement opportunities. The Procurement Associate will also provide training and guidance to internal departments, ensure accurate documentation, and uphold the highest standards of integrity, confidentiality, and fairness in all procurement activities. Additionally, the role contributes to strategic procurement planning, monthly KPI reporting, and annual procurement reviews while collaborating with other departments.
Key Duties and Responsibilities:
- Oversee Procurement Process (80%)
- Ensure implementation of Uzima Procurement SOP / Policy
- Maintain Preferred Supplier Database, including:
- Filing digital and hard copies of all due diligence (proposals, references, company documents) and contract (analysis, deviation forms, work completion certificates, etc.) documents in a well-organized manner
- Conduct quarterly and annual review of preferred supplier list and refresh as needed to ensure Uzima receives best pricing and payment terms
- Implement purchasing and contract management instructions, policies, and procedures
- Support procurement processes, including:
- Identify vendors of Raw materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. This will be done in coordination with the sourcing department.
- Monitor the performance of existing contracts and suppliers and maintain a relationship with performing suppliers whilst negotiating the best prices.
- Ensure Uzima receives best quality products and services at competitive price
- Review, evaluate, and approve specifications for issuing and awarding bids.
- Prepare bid awards requiring board approval.
- Train the user Department on UCU Procurement Policy and provide support as they work on procurements. including:
- Negotiate payment after delivery terms with all preferred suppliers
- Support Uzima Leadership Team in negotiating contracts and formulating policies with suppliers.
- Monitor business trends and product availability to pay the best price for goods and services while maintaining quality and delivery times.
- Conduct due diligence on selected proposed vendors to mitigate risk. This may include following up with issuing authorities for certificates (e.g., TINs, universities, professional bodies,), conducting reference calls on suppliers, reviewing documents filed with URSB, or other ways to ensure the documents submitted are authentic.
- Conduct comprehensive anti-Conflict of Interest reviews to ensure independence and fairness in all procurement processes.
- Conduct contract reviews including:
- Notify for contracts reaching expiry and engage necessary stakeholders to re-negotiate without lapse
- Review purchase order claims and contracts for conformance to company policy.
- Conduct pricing audits on suppliers, including:
- Randomly conduct market pricing audits to confirm the price and quality of materials proposed are competitive.
- Participate in Annual Procurement Reviews to confirm prices are competitive for the market.
- Identify gaps within the procurement process and suggest improvements
- Ensure all prepayments to suppliers are fulfilled with timely and quality delivery of products and services
- Participate in monthly reporting of procurement KPIs (including savings achieved, vendor clean-up, supplier performance reviews, market intelligence, etc.)
- You will use judgment, diplomacy, and confidentiality with respect to the complete procurement process, ensuring the integrity of the respondents’ bid information.
- Support the various stakeholders, such as departmental heads and the budget team to develop and implement annual procurement plans, supplier reviews, and general audits.
- Perform any other related duties as assigned by the supervisor
Qualifications, Skills and Experience:
- Bachelor’s degree in Procurement & Supply Chain Management, Business Administration, Logistics, or a related field.
Experience
- Minimum of 2–3 years of relevant experience in procurement, purchasing, or supply chain management, preferably in a structured or regulated environment.
- Experience working with supplier evaluations, contract management, and bid preparation/review is highly desirable.
- Demonstrated experience in maintaining procurement records and managing preferred supplier databases.
Knowledge & Skills
- Strong understanding of procurement policies, procedures, and best practices.
- Familiarity with contract law, bid evaluation, vendor due diligence, and anti-conflict of interest procedures.
- Strong negotiation and analytical skills with the ability to drive cost savings without compromising quality.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with procurement software or ERP systems is a plus.
- Excellent organizational skills and attention to detail, especially in documentation and compliance tracking.
Behavioral Competencies
- High level of integrity, professionalism, and discretion in handling confidential information.
- Strong interpersonal and communication skills; ability to collaborate with diverse internal teams and external vendors.
- Self-driven with the ability to prioritize work and meet deadlines in a fast-paced environment.
- Proactive in identifying risks, solving problems, and recommending process improvements.
How to Apply:
Please submit your resume and a cover letter detailing your qualifications and interest in this position to [email protected]
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 24