Amani Sasa exists to walk alongside of the most vulnerable refugee families. We are the leader in Kampala for providing in-depth, holistic care to the most vulnerable refugee women, men and children. Amani Sasa is committed to providing vulnerable refugees access to safety, wholeness and empowerment so that refugees can live into their full God-given potential.

Job Summary: The Human Resource Manager plays a vital role in establishing and maintaining a strong organizational structure and ensuring the smooth daily operations of Amani Sasa This position is responsible for developing implementing, and maintaining frameworks for staff accountability, employee support, welfare programs, and professional development initiatives The HR Manager oversees the entire employee lifecycle—including recruitment, onboarding, training, performance management, and offboarding—while ensuring full compliance with labor laws and internal policies This role also maintains accurate employee records and manages the Human Resource Information System (HRIS), fostering a positive, inclusive, and Christ-centered workplace culture The HR Manager collaborates with leadership to align HR strategies with the mission and goals of Amani Sasa

Key Duties and Responsibilities:

Staff Accountability & Performance Management

Oversee, manage, and monitor performance management systems to drive a culture of excellence
Coordinate end-of-probation, mid-year, and annual appraisals in collaboration with line managers
Follow up on timely submission of appraisal forms and provide constructive feedback to staff.

Staff Support, Welfare & Development

Address employee complaints, grievances, and disputes in accordance with the HR Manual.
Promote positive staff relationships and a healthy work environment
Assess training needs and coordinate relevant programs (courses, job rotation, guest lectures).
Collaborate with the Counseling Department to promote health and wellness among staff
Conduct regular check-in meetings with kitchen staff, receptionist, and cleaner.
Oversee implementation of staff benefits including leave management, payroll updates, and medical insurance Maintain and update the leave database/roster, ensuring all staff have annual leave plans

Onboarding & Offboarding

Coordinate recruitment activities including job postings, screening, and interview scheduling
Facilitate orientation for new employees to ensure understanding of Amani Sasa policies and values.
Manage the exit process for resigning or terminated employees, including documentation and clearance procedures.

HRIS Management & Compliance

Maintain an up-to-date Human Resource Information System (HRIS) and physical employee files.
Review and update HR policies and procedures in alignment with Ugandan labor laws and organizational needs, Ensure organizational compliance with labor regulations and internal policies.
Collaborate with the Finance Manager to ensure the staff list reflects all HR changes (new hires, terminations, promotions)

Organizational Development & Legal Compliance

Contribute to the timely submission of monthly, quarterly, and annual HR reports and statistics
Liaise with organizational lawyers regarding employee legal matters as needed.
Coordinate with the Division Labor Office to maintain full legal compliance

Qualifications, Skills and Experience:

Minimum of a bachelor’s degree in Human Resource management preferably (2-3 yrs) experience,
Previous HRM experience in a multi-cultural will be an added advantage preferably NGO set up, must be proficient in IT and computer use.
Professional understanding of technical operations and functions in Human resource management

Skills and Abilities