Job Title: HR Administrator
Organisation: New Vision
Duty Station: Kampala, Uganda
About Organisation:
The Vision Group incorporated as the New Vision Printing & Publishing Company Limited (NVPPCL), started the business in March 1986. It is a multimedia business housing newspaper, magazines, internet publishing, television, radio broadcasting, commercial printing, advertising and distribution services. NVPPCL is listed on the Uganda Stock Exchange, with an expected turnover of over UGX 60 billion (FY 2010/2011).
Job Summary: To provide administrative support to the HR function and manage the employee health and welfare benefits schemes & processes companywide.
Key Duties and Responsibilities:
- Manage the company medical scheme and respond to all staff queries. Coordinate quarterly medical camps with service providers.
- Maintain leave records for all employees to ensure leave is taken as per labour law guidelines and company policy.
- Ensure the HR database is up to date, accurate, and complies with legislation.
- Coordinate the HR operations function including: processing IDs; issuance of relevant official letters; supervising Office Attendants; coordinating out-of-country travel; monitoring office supplies.
- Manage staff records. Ensure documentation is regularly updated and filed appropriately.
- Ensure quality and safety at The New Vision for both staff members and premises by coordinating procedures as per our health and safety policy at all times.
- Manage company-wide communication of HR initiatives and contribute actively to weekly Vision Update (in-house newsletter).
- Coordinate orientation of all new employees.
- Manage employee welfare initiatives including sports competitions, aerobics classes, and running clubs, as well as supervising staff canteen operations.
- Manage the company internship program that runs twice a year.
- Organize company-wide roadshows that support staff welfare and advancement.
Qualifications, Skills and Experience:
- Bachelor’s degree in Human Resource Management or Organisational Psychology.
- Three years’ experience in a busy HR environment.
- Communications and Working Relations:
- (Detail your working contacts within and outside the organization, indicating the purpose of the contact.)
- Management – Respond to queries, receive feedback, and pass on information.
- Staff – Respond to queries, provide information, and receive feedback.
- Service providers (Medical services providers, travel agents, hotels, caterers, banks).
Skills, Knowledge, and Abilities:
- Technical:
- Proficiency in Microsoft Office packages.
- Ability to use HR software solutions.
- Knowledge of Labour Laws including Workman’s Compensation, the Employment Act, and the NSEF Act.
Behavioral:
- Strong administration skills.
- Ability to develop and maintain excellent working relationships.
- High level of confidentiality.
- Excellent interpersonal and customer-facing skills.
- Strong communication skills, both written and verbal.
- Ability to work with minimal supervision & result-oriented.
How to Apply:
Interested candidates who meet the above requirements should submit applications and CV to the: Chief Human Resources Officer, The New Vision Printing and Publishing Company Ltd. P. O. Box 9815, Kampala, Uganda. Email to: [email protected]
Deadline: 2nd August 2025.
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36