Job Title: Finance Executive (Fresher NGO Jobs)
Organisation: STIR Education
Duty Station: Kampala, Uganda
Salary: UGX 59,711,880 /=
About Organisation:
STIR Education is an International NGO currently working in Uganda and India, creating a movement of Teacher Changemakers and driving improvements in children’s learning. STIR see’s teachers as the solution; and is building a teacher-led movement to improve children’s learning from within the system itself; by creating local collaborative networks of teachers who develop professional practices and skills to improve learning. STIR is currently focused on India and Uganda where in just three years, it has reached over 14,000 teachers, who are impacting learning for 450,000 children.
Job Summary: Based in Uganda the FINANCE EXECUTIVE will report to the Senior Finance Manager – Uganda. This role is instrumental to the Finance and Administration efficiency in Uganda as a component of the Global Finance strategy.
Key Duties and Responsibilities: The post holder will be required to:
– TO ORGANISE AND ENSURE APPROPRIATE HIGH INTEGRITY OF FINANCIAL AND MANAGEMENT REPORTING IN LINE WITH STIR’S VALUES, POLICIES AND PROCEDURES.
- Ensuring Integrity of the Financial Information and Reports is maintained at all times
- Timely update all Financial Information in the ERP Accounting Software
- Ensuring Safety of Organisational Resources (Financial & Non-Financial) in as far as is applicable is maintained at all times
- Ensuring effective and efficient service delivery to relevant stakeholders with in the position’s mandate
- Liaise with the Senior Finance Manager or any other Designate to respond to all Funder /Donor requirements
- Perform timely and accurate General Ledger reconciliations & forward them for approval
- Support the Administration Coordinator with maintenance of the Asset Register and the relevant asset management controls
Payments Processing (Vendor Payments, Operational Support Etc)
- Prepare payments that are appropriately supported before they are made
- Ensure that contract payments are made in accordance to the contract terms
- Ensure accuracy of all vendor invoices supporting payment requests
- Maintain the integrity of all banking payment platforms (e.g. E-banking solutions)
- Properly code all payments in accordance to the Chart of Accounts to support
- accurate Financial Reporting and Budget Management
- Ensure that all payments are made based on approved budgets and budget availability
- Make payments against accurate invoices including e-invoices and e-receipts where applicable accurate Financial Reporting and Budget Management
- Ensure that all payments are made based on approved budgets and budget availability
- Make payments against accurate invoices including e-invoices and e-receipts where applicable
Cash and bank management.
- Appropriately Receipt all organisational Incomes
- Perform Timely and accurate Bank & Cash Reconciliations and forward for review and approval
- Timely Bank cash resources ensuring completeness
- Minimize cash transactions and shift to e money platforms
Grants and Projects Financial Reporting
- Maintain accurate grant specific ledgers
- Regularly reconcile the Grant ledgers and forward to the Senior Finance Manager for Review
- Reconcile the project bank and cash accounts and forward for review
- Appropriately Receipt all organisational Incomes
- Perform Timely and accurate Bank & Cash Reconciliations and forward for review and approval
- Timely Bank cash resources ensuring completeness Minimize cash transactions and shift to e money platforms
Grants and Projects Financial Reporting
- Maintain accurate grant specific ledgers
- Regularly reconcile the Grant ledgers and forward to the Senior Finance Manager for Review
- Reconcile the project bank and cash accounts and forward for review
Tax And Regulatory Compliance
- Liaise with the Senior Finance Manager to ensure full Tax compliance in accordance to the Laws and Regulations of the Republic of Uganda e.g. The Withholding Tax, Payroll Taxes, Income Tax, Stamp duty etc.
- Accurately compute all Applicable Taxes on all payments at all times
- Maintain an updated list of all WHT exempt service providers for internal Tax compliance purposes
Global Accounting And Financial Reporting Support
- Prepare weekly payment batches and forward them for approval
- Ensure that all payments are accurately supported with approved invoices and other applicable documents
- Prepare payments in accordance to policies and Budgets
- Maintain the ledger in the accounting systems and ensure that Ledger integrity is maintained at all times.
- Prepare the monthly variance analysis and ensure that the all variances are well explained
Governance Responsibilities
- Uphold the STiR Values at all times.
- Be a team player and ensure utmost professionalism and harmony with the team at all times
- Facilitate all audits and reviews of the in country operations and ensure all
- audit/review recommendations are timely and appropriately actioned Ensure that all third party contract terms and conditions are fulfilled at all times e.g. Rent contracts, Insurance etc. Participate in training sessions of the cross departmental teams on financial policies and ensure that financial procedures are functioning properly at all times Ensure compliance to relevant laws and regulations applicable in country
Qualifications, Skills and Experience:
The ideal candidate has;
- Bachelor’s Degree in accounting or Business related course
- Possession of a Master’s Degree in Accounting or Business related course is an added advantage
- Part Accounting Profession certification (CPA (U) or ACCA) is an added advantage
- Relevant work experience of 5 years
- Strong identification with STIR values
- Excellent interpersonal and people management skills
- Excellent written and verbal communication skills in English
- Personal commitment to excellence and quality
- Close attention to detail, organised and ability to stick to deadlines and work under pressure
- Honesty and integrity
- Ability to thrive in a fast-paced environment
- Strong planning and project management skills
- Ability to learn and adapt rapidly based on feedback and new information, as well as the ability to communicate this succinctly
- Ability to work across functions and collaborate effectively
- Experience of working in Finance & Administration preferably in the development sector
- Ability to work cross cultures and to coordinate and manage work in different countries and from a distance
REMUNERATION AND BENEFITS
A salary of UGX 4,975,990 per month (59,711,880 per annum) will be paid for your service subject to relevant taxes at source) along with Medical Insurance for yourself, spouse and up to two children.
How to Apply:
All candidates should apply online at the ink below.
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 60