Job Title: Executive Administration Officer (Fresher NGO Jobs)
Organisation: SNV
Duty Station: Kampala, Uganda
About Organisation:
SNV is an international development organisation that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our expertise in agriculture, energy and WASH to local contexts. SNV has annual revenues of over €120 million, and 1300 staff working in 25 countries across Asia, Africa and Latin America. We are proud to be a not-for-profit organisation that uses project financing to implement our mission.
Job Summary: The Executive Administration Officer is part of the country office team. He/she should be a dynamic, efficient and highly intelligent professional reporting directly to the Country Director (CD). He/she should fit into a busy office and be well organised and reliable. He/she should offer efficient, effective, punctual and timely office support to the Country Director and Country Management Team (CMT).
Key Duties and Responsibilities:
Administration Support
- He/she is expected to give administrative support to Country Director and Country Management Team.
- He/she will work very closely with the Country Director to ease the administrative workload.
- He/she will also be required to gather, analyse and report relevant (Financial, HR & Operations) data and provide input for the CD and CMT action based on the data reported.
- Timely writing of high-quality CMT minutes and action points.
- Weekly follow-up on CMT Action points. Support with Country Registration.
Project Management Support
- He/she will be expected to give administrative support, coordination of project review reporting, monitoring, donor reporting and annual and Mid-year Review reporting.
Meetings and Events Management
- He/she will organize and co-ordinate meetings (e.g. workshops, events) of the assigned department or project team, take care of housekeeping affairs, take and distribute minutes on time.
- Organise and manage appointments of the assigned manager and liaise with Logistics to facilitate planning and implementation of activities.
Communications and Office Management
- He/she will ensure timely communication of key internal and external communication in liaison with management and Communications department.
- Receive and dispatch incoming calls/e-mails, make outgoing calls/mails and give answers to basic questions, based on the communication guidelines. Support in content development for external communications.
Compliance & Contract Management
- He/she will keep track of donor needs per contracts and advise Project Managers on them.
- Ensure that Contract Amendments are submitted and that projects comply with this requirement.
- He/she will be responsible for filing project information on Share Point at its inception, implementation, and conclusion.
Filing and Archiving
- He/she will be in charge of control, distribution and filing of documents for country office and maintenance of a filing system, in line with archiving procedures.
Qualifications, Skills and Experience:
- Bachelor’s Degree in Business Administration, Management, Communications, Public Relations, or and any other relevant field.
- A Minimum of eight (8) years relevant work experience with less supervision.
- Excellent written and verbal communication skills in English.
- Excellent administration skills, able to organise own work and make follow-up on tasks
- Ability to follow required procedures and guidelines.
- Ability to give good attention to detail.
- Flexible, dynamic, excellent interpersonal skills.
- Able to relate effectively with a wide range of people and cultures.
- Proficient computer skills – Word, Excel, PowerPoint and Outlook.
Additional requirements:
- Attention to detail: The ability to effectively and consistently process detailed information.
- Controlling progress: The ability to control the progress of employees’ processes, tasks, activities and of one’s own work and responsibilities.
- Service minded: The ability to be of service, driven to quickly and adequately execute tasks for others.
- Integrity: Adherence to the standards, values and rules of conduct associated with one’s position and the culture in which one operates. Being incorruptible.
- Result orientation: The ability to take direct action in order to attain or exceed objectives.
How to Apply:
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English at the link below.
Deadline: 29th July 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 96