Job Title: Administration, Logistics and Finance Officer – PMI Evolve Uganda
Organisation: Abt Associates
Duty Station: Kampala, Uganda
About Organisation:
Abt Associates’ International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.
About USAID PMI Project:
The PMI Evolve Project supports the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control strategy with the overall goal of reducing the burden of malaria while promoting equity to sustain malaria gains. Abt has implemented integrated vector control for PMI since 2011, delivering high-quality indoor residual spraying (IRS), technical assistance for insecticide-treated net (ITN) distribution and durability monitoring, and new approaches for larval source management (LSM). Additionally, Abt’s PMI-funded work manages the most comprehensive malaria vector entomological surveillance programs in 21 African countries to inform malaria vector control trends, strategies, and impact. Under the PMI Evolve Project, Abt will further its delivery of integrated vector control programs by partnering with local communities, organizations, and governments to co-design and co-implement tailored malaria vector control programs. The end goal is fighting malaria while strengthening local capacity to sustain malaria gains.
Job Summary: As the Administration, Logistics and Finance Officer, you will be responsible for ensuring the efficient management of administrative tasks, logistics operations, and financial processes. Under the direction of the Office Manager, you will play a critical role in supporting the daily functioning of the PMI Evolve Uganda Project Office in Tororo through coordination of office management, procurement, asset management, financial record-keeping (including petty cash) and logistics planning.
Key Duties and Responsibilities:
Administration
- Manage office supplies, equipment, and utilities to ensure a well-functioning workspace.
- Maintain up-to-date records including staff files, contracts, and leave schedules.
- Oversee administrative support to staff including travel arrangements and meeting logistics.
- Ensure compliance with internal policies and local regulations.
- Receive and direct official visitors to relevant offices
Logistics and Procurement
- Coordinate procurement processes, ensuring value for money and adherence to internal and donor procurement policies and procedures.
- Manage inventory and asset registers, including tagging and tracking of equipment.
- Organize and track shipments, deliveries, and transportation for staff or goods.
- Liaise with suppliers, vendors, and service providers.
- Assist the Admin Officer in coordination of vehicle movements
Finance
- Assist with day-to-day bookkeeping and financial transactions, ensuring accuracy, timeliness, and compliance with organizational policies.
- Prepare and maintain payment authorization forms, vouchers, receipts, and other financial records in accordance with financial guidelines.
- Maintain and reconcile petty cash records for the Tororo office, ensuring proper documentation and timely replenishments.
- Ensure all payment requests, accountabilities, and mobile money transactions are supported by complete and authentic documentation prior to processing.
- Collaborate closely with the accountant to support monthly, quarterly, and annual financial reporting, as well as ensuring audit readiness.
- Promptly escalate any major financial discrepancies or risks to the Senior Management Team (SMT) for resolution.
- Monitor and support the implementation of internal financial controls and recommend improvements where necessary.
- Support staff in understanding and complying with financial policies, including expense reporting, cash handling, and procurement procedures.
- Assist in the preparation of activity budgets and financial forecasts as required.
- Participate in internal and external audits by providing required financial documentation and clarifications.
- Maintain confidentiality and security of financial information at all times.
- Perform any other duties that may be assigned by the supervisor in line with the role.
Qualifications, Skills and Experience:
- Bachelor’s degree in Business Administration, Finance, Logistics, or a related field.
- 2–4 years of relevant experience in a similar role.
- Knowledge of financial systems, procurement, and administrative procedures.
- Proficiency in MS Office Suite and accounting software (e.g., QuickBooks, SAP).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
How to Apply:
All suitably qualified and interested candidates should apply online at the link below
Deadline: 31st July 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 24