Job Title: Accountant and Procurement Assistant
Organisation: Dietsmann API Uganda
Duty Station: Kampala, Uganda
About Organisation:
Dietsmann leverages nearly half a century of experience and groundbreaking maintenance innovations to maximize uptime from production assets.
Job Summary: Under the responsibility of the Financial Systems Consultant, the Accountant and Procurement Assistant is responsible for supporting the financial operations of the organization by processing, recording, and maintaining accurate financial data. This role ensures compliance with financial regulations and company policies, performs regular reconciliations, prepares financial reports, and provides analytical support to management. The role will be to assist the Finance Systems Consultant in all financial Operations.
Key Duties and Responsibilities:
Accounting and Documentation:
- Process and maintain accurate financial records and accounting documents in accordance with company timelines and standards.
- Perform regular reconciliations of bank and cash accounts and resolve discrepancies in balance sheet accounts.
- Prepare analytical accounting records and integrate data into the accounting software.
- Ensure that financial records for Dietsmann API Uganda comply with internal policies of the Company and Dietsmann Group and external regulations as per the effective regulations in force in Uganda.
Financial Reporting and Auditing:
- Assist in preparing monthly, quarterly, and annual financial statements.
- Support internal and external audit processes by providing accurate financial data and documentation.
- Ensure financial data accuracy and integrity by conducting regular reviews and reconciliations.
- Make acts of reconciliation with suppliers on a quarterly basis, post correctly to the ledgers the completion certificates and invoices from suppliers.
- Assist in the correctness of all information (timesheets, leave forms, overtime, per diem) received from the HR payroll on payroll, accrual
Compliance and Support:
- Ensure and maintain compliance with International Financial Reporting Standards (IFRS) and other relevant regulations including regulations in force in Uganda.
- Assist in the implementation and maintenance of accounting systems and controls to improve operational efficiency
Procurement:
- Assist the Finance Systems Consultant with additional tasks and special projects as required.
- Check thoroughly the specifications required for a procurement order and assist in preparing Request for proposal (RFP)
- Validates proposals that are matching with request order.
- Prepare Purchase Order (PO)
- Validates Purchase Orders that are matching with request order.
- Receives Delivery note and verify that the PO matches with the delivery form.
- Keep records for all RFP and PO to be ready for internal and external audit.
- Keep appropriate database for Supplier updated through submitting periodic questionnaire to potential suppliers.
- Provide periodic analysis of RFP and PO Other responsibilities:
- Assist the Finance Systems Consultant with additional tasks and special projects as required.
This job description is subject to periodic review and may be changed at any time in consultation with the employee.
Qualifications, Skills and Experience:
- Higher Ugandan Diploma / bachelor’s degree
- General and analytical compatibility.
- 3 / 5 years minimum of professional experience in an audit / accounting firm / or large company (of which 2/3 years in an audit firm)
- Familiarity with accounting software and financial systems. Is a plus
- 2 years’ experience in Procurement activities.
Skills
- Good understanding of International Financial Reporting Standards (IFRS).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent analytical and problem-solving skills.
- Hight attention to detail and accuracy in financial tasks.
- Strong organizational and time management abilities.
- Ability to work independently and collaboratively within a team.
- Fluent In English, both written and spoken
- Ability to work under pressure and meet strict deadlines.
- Willingness to adopt to changing priorities and requirements
- High level of confidentiality and ethical standards in handling financial information.
How to Apply:
You can apply by submitting your cover letter and CV to [email protected] with subject line Accountant and Procurement Assistant by 29th July 2025.
All application documents Must be in either PDF or MS. Word
Deadline: 29th July 2025
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Level of Education: Diploma, Associate’s Degree
Work Hours: 8
Experience in Months: 36