Job Title: Supply Chain Coordinator
Organisation: Harley’s Limited
Duty Station: Kampala, Uganda
About Organisation:
Harley’s Limited is one of East Africa’s most respected Pharmaceutical, Medical, OTC products, and healthcare service providers. Since its inception in 1953, and changing hands to the current management in 1975, Harley’s is sincerely committed to providing the highest customer service standards and quality health care products in the region.
Job Summary: Are you a detail-oriented, results-driven professional with a passion for supply chain excellence? Do you thrive in a fast-paced, high-accountability environment where your work directly supports service delivery and business continuity? If yes, Harley’s Limited Uganda operation invites you to apply for the position of Supply Chain Coordinator.
As a Supply Chain Coordinator, you will play a pivotal role in ensuring the smooth flow of products from suppliers to warehouse and ultimately to our customers across Uganda and the region. You will be responsible for maintaining optimal inventory levels, coordinating procurement and logistics, and ensuring that all supply chain processes run efficiently, cost-effectively, and in compliance with company policies and regulatory requirements. This position requires strong coordination skills, accuracy in data handling, proactive communication, and a commitment to ethical standards and operational excellence.
Key Duties and Responsibilities:
- Order Management & Inventory Control: Coordinate supplier orders based on approved forecasts and stock movement. Monitor goods in transit and ensure timely delivery to maintain optimal stock levels across the business.
- Forecasting Support and Inventory Reporting &: Generate and share regular reports on inventory status, order tracking, and goods movement. Support demand planning by providing data on Demand Plan Accuracy (DPA), sales trends, and stock availability.
- Cross-Functional & External Coordination: Collaborate with sales, warehouse, finance, and business unit teams to align procurement and inventory decisions. Coordinate with external partners including suppliers, clearing agents, and regulatory authorities such as National Drug Authority (NDA), Uganda Revenue Authority (URA), and UNBS to ensure timely and compliant inbound deliveries.
- Procurement & Logistics Optimization: Execute end-to-end procurement processes while consolidating orders for cost savings. Coordinate inbound logistics, maintain up-to-date records (purchase orders, GRNs, delivery notes), and follow up on supplier performance and documentation.
- Compliance & Process Integrity: Ensure full adherence to departmental governance framework, company SOPs, procurement policies, and ethical standards. Comply with all relevant Ugandan regulations and support internal audits or quality assurance processes as required.
Qualifications, Skills and Experience:
- A Diploma and/or bachelor’s degree in supply chain management, Procurement, Logistics, or Business.
- A professional certification such as CIPS, KISM, or APICS is an added advantage.
- Minimum of 3 years’ experience in a supply chain or procurement role, preferably in the pharmaceutical, FMCG, or medical distribution sectors.
- Proficient in supply chain software and tools (e.g., ERP systems, MS Excel, inventory tracking tools).
- Sound knowledge of Kenyan import regulations, tax procedures, and supplier compliance requirements.
- Strong communication, negotiation, and analytical skills.
- High level of integrity and commitment to upholding company values and compliance standards.
- Experience in healthcare operations is a plus!
Benefits:
- Impactful Work: Join a vibrant work environment which promotes innovation, collaboration and professional growth.
- Transparent Leadership: Experience a leadership team that is accessible, transparent and values employee feedback.
- Growth Opportunities: Elevate your career with unparalleled opportunities for professional growth, directly contributing to the evolution of the company.
How to Apply:
Candidates are invited to send their application, bearing the reference ‘Ref: HAR/HR/AD/046’, along with a detailed CV and copies of reference letters, to the Human Capital Department via e-mail: [email protected]
Deadline: 5th July 2025.
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: Diploma, Associate’s Degree
Work Hours: 8
Experience in Months: 36