Job Title: Senior Finance Officer
Organisation: Mission Aviation Fellowship
Duty Station: Kampala, Uganda
About Organisation:
Mission Aviation Fellowship is a worldwide Christian partnership that operates over 135 aircraft from bases in more than 30 countries, serving about 2,500 destinations; these aircraft are used to enable aid and development agencies, missions, national churches and other local groups, seeing people physically and spiritually reformed. MAF in Uganda has 7 aircraft based at Kajjansi airfield, where our office also is located. The flight program supports the ministries of over 400 organisations serving in Uganda, Congo and South Sudan.
Job Summary: Supporting the Finance team/manager with financial services, payment of staff salaries, and other assigned responsibilities.
Key Duties and Responsibilities:
To carry out accounting for the programme:
- Enter final bank transactions onto NetSuite.
- Perform monthly bank reconciliations, resolve differences, and liaise with the bank for unreconciled receipts.
- Post Billables for Customer and staff recharge accounts, and intercompany and GL matching.
- Follow up and reconcile purchase advances, advising the Finance Manager of any breaches.
- Reconcile EDRC transactions, send monthly billables to EDRC, and address queries.
- Prepare and enter journals (ad hoc and regular month-end journals), including MTN and Mileage.
- To carry out purchase ledger functions:
- Review purchase invoices and post to NetSuite.
- Obtain appropriate authorizations for invoices and register them onto NetSuite.
- Post payment vouchers onto the finance database and allocate them against supplier invoices.
- Allocate vendor prepayments and perform supplier statement reconciliations.
- Advise the Finance Manager of invoices needing accrual at month-end.
- Monitor payment due dates and advise Finance Officer Purchases to prepare cheques or initiate alternative payments.
- To provide financial services:
- Post EFRIS invoices on the Integrator and reconcile EFRIS with Wingman and NetSuite.
- File VAT returns, WHT Returns, PAYE Returns, and NSSF, ensuring timely payment.
- Produce month-end lead schedules for VAT and WHT.
- Oversee staff savings and loans, performing monthly reconciliations.
- Manage staff saving scheme accounts and loan requests.
- To supervise the day-to-day work of the Finance Office staff:
- Ensure compliance with MAF’s priorities, policies, and standards.
- Oversee the cash box and sign off daily cash counts.
- Assist Finance Office staff with difficulties or problems.
- Check completeness of receipt voucher sequences and authorization of cash vouchers.
- Organize work to meet deadlines and assist other finance staff in doing the same.
- Oversee the Finance Officer Sales in processing bank receipts.
- To assist the Finance Manager as required:
- Cover the Finance Manager’s leave when needed.
- Collate invoices for fixed asset purchases to assist UK head office audits.
- Process salaries in the Finance Manager’s absence.
- Authorize cash payments up to Ug 1,000,000 shillings.
- Cover staff absences and leave as necessary.
- Perform other finance duties as reasonably required.
- To participate in the spiritual life of MAF:
- Attend daily prayer meetings to learn about MAF’s work and engage in prayer/worship.
- Participate in team spiritual sessions of prayer and biblical reflection.
- Demonstrate commitment to MAF’s vision, mission, values, and beliefs.
- Live and work in accordance with MAF’s evangelical Christian beliefs.
- Maintain personal spiritual development.
- Other reasonable responsibilities as required by the line manager.
Accountability
- Accountable to the line manager for performance, assessed through regular discussions and customer feedback.
Qualifications, Skills and Experience:
- Qualified accountant or in the process of qualification.
- Aptitude in numerical and verbal reasoning.
- At least 3 years’ experience in a similar role.
Personal Qualities:
- Logical Thinking, Concern for Standards, Results Orientation, Efficiency Orientation, Thoroughness, Team Management Orientation Ability to Learn, Understanding Others, Development Orientation
- Time required in job to reach effective performance:
- Orientation period: 3 months
Relevant Knowledge
- MAF Knowledge:
- Purpose, vision, organizational structure, policies, International Staff Handbook, decision-making procedures.
- Programme Knowledge:
- MAF’s history, programme-specific policies (especially financial), local culture, and customs.
How to Apply:
If you think you have the right qualifications and experience to do this job well, please send your letter of introduction and your current CV addressed to: Mrs. P. Nakyesse, our Finance Manager
MAF Uganda,
P.O. Box 1,
Kampala, Uganda
Plot 260, 445 Kizungu Lane, Kampala
Phone: 031 2359623
Deadline: 27th June 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36