Job Title: Project Coordinator, PIP (Hope Project)
Organisation: ZOA Uganda
Duty Station: Kiryandongo, Uganda
Starting salary: 2,600,000 UGX gross per month
About Organisation:
ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.
Job Summary: The Project Coordinator, with support from the Deputy Program Manager Acholi is responsible for the day-to-day coordination around the planning and implementation of activities under the project in Kiryandongo refugee settlement and host community in Kiryandongo District.
The Project Coordinator supervises 2 project officers in charge of PIP.
Key Duties and Responsibilities:
General
- Coordinates project activities in line with the workplan to achieve optimal project outputs and outcomes in line with ZOA/donor procedures and targets;
- Supports project staff in their different roles and responsibilities to implement the project activities;
- Ensures project outputs are consistent with the overall project plan, log frame and in line with quality standards and country policies;
- Oversees and ensures implementation is in line with standards and policies of both ZOA and Government of Uganda;
- Coordinates with relevant partners in Acholi context on issues around livelihoods
- Organize regular project review meetings with CVCS committees
- Support set up of demonstration plots for learning on conservation practices
- Responsible for beneficiary accountability within the project
- Provide technical support to the PIP officers for efficient and effective implementation
- Work with selected Household to ensure their PIP plans are developed and implemented within their available resource.
Reporting
- Provide inputs to implementation plans and activity/monthly reports;
- Identify, document lessons learned and best practices;
- Prepare and submit well written success stories;
- Contribute to project reports or implementation plans as required by supervisor;
- Collect monitoring data according to ZOA’s systems and activities in the project;
Representation and coordination
- Actively participate in the required and relevant technical working groups;
- Participate in relevant coordination meetings concerning the project.
- Regular coordination with local government actors and relevant district offices; OPM, UNHCR and other NGO partners.
- Contact with other project specific actors, e.g. consultants or service providers.
Human Resource Management
- Ensure the Community based facilitators have weekly and monthly targets;
- Conduct weekly or monthly meeting to achieve targets;
- Conduct staff appraisal/evaluation as per ZOA’s policy;
- Provide technical support through coaching and mentorship of community-based facilitators for quality implementation of project activities.
- Procurement and finance
- Initiate timely purchase requisition of project goods/services;
- Ensure expenses are in line with approved budget;
- Provide appropriate codes for expenses.
Accountability
- Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
- Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
- Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach
Qualifications, Skills and Experience:
- Identity
- The candidate is expected to fully support the vision, mission and Christian values 0f ZOA (see https://www.zoa-international.com/corporate-identity)
Knowledge & Experience:
- Degree in Agricultural Sciences, Agribusiness, Agricultural Education, development studies, Project Planning & related fields; Specialized qualifications in agriculture, agri-business, financial inclusion welcomed
- At least 3 years successful experience in a similar position implementing livelihoods related projects;
- Good understanding of the Uganda context; experience in Refugee setting is a plus;
- Knowledge and experience in one or more of the following fields: Food security, land rights, inclusion and gender, lobby & advocacy, MEAL Understanding of the refugee context, culture, and languages as an added value;
- Experience in localization approaches and working with local organizations
- Experience in implementing community empowerment approach such as PIP is a plus.
- A good command of English, including written reporting and activity reporting
- Experience of working with People with Disabilities is a plus
- Experience working in the refugee settlement context is a plus
Skills:
- High level of networking capacities
- Advocacy skills
- Commitment to inclusion for People with Disabilities
- Able to plan and coordinate and work in an organized manner
- Able to bridge differences and bring people together from different backgrounds
- Motivated to work independently / self-managing
- Good computer skills: Ms Excel and Ms Word;
- Self-motivator, able to take initiatives with limited supervision;
- Ability to drive a motorcycle with valid driving/riding license is a MUST.
- Attitude/behaviour:
- High level of networking capacities, with interpersonal, organizational and intercultural sensitivity
- Commitment to inclusion for People with Disabilities
- Able to plan and coordinate and work in an organized manner
- High level of integrity
- Motivated to work independently / self-managing
- Be a self-starter
- Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)
How to Apply:
All applicants should submit your CV and letter of application in writing to the Human Resource Department ZOA Uganda and sent through the link below
Deadline: 30th June 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36