Job Title: Senior Operations Associate – Procurement, Imports & Exports
Organisation: Sun King
Duty Station: Kampala, Uganda
About the Company:
Sun King designs, distributes, and finances the purchase of solar powered home energy solutions for the world’s 1.3 billion under-electrified consumers. We are market leaders in the distributed off-grid solar industry, and our Sun King™ products have enabled 90 million people around the world to access clean, reliable, solar-powered light and energy at home.
Sun King products range from portable solar lamps to more robust multi-light solar home systems, to solar-powered televisions and fans and energy-efficient inverter bulbs. Our products drastically improve the quality of life for those that lack reliable electricity access: they help extend the number of productive, income-generating hours in a day; they enable children to study after dark; they allow families and communities to gather safely to socialize after sunset; and when replacing field-based sources of light like kerosene lamps, they reduce exposure to indoor air pollution.
Job Summary: The Senior Operations Associate – Procurement, Imports & Exports at Sun King will oversee the end-to-end procurement and cross-border logistics operations. This includes supplier sourcing, contract negotiation, purchase order management, import/export documentation, customs clearance, and ensuring compliance with local and international trade regulations.
Key Duties and Responsibilities:
Procurement
- Lead the sourcing, evaluation, and selection of suppliers based on quality, price, service, and reliability.
- Raise and track purchase orders, ensuring alignment with approved budgets and demand forecasts.
- Negotiate terms and conditions with vendors to achieve best value for money.
- Monitor supplier performance and resolve issues relating to quality, delays, or discrepancies.
- Maintain accurate procurement records and reports for audit and compliance purposes.
Imports & Exports
- Coordinate international shipments from origin to destination, including freight booking and documentation.
- Ensure timely preparation and submission of import/export documentation (e.g., invoices, packing lists, CoO, CoC, etc.).
- Work closely with customs brokers, freight forwarders, and regulatory agencies to facilitate smooth clearance and delivery.
- Ensure compliance with customs regulations, licenses, and trade laws of all relevant jurisdictions.
- Track shipments and proactively resolve any logistics issues, delays, or exceptions.
Cross-Functional partnership
- Work closely with finance to ensure timely payments and reconciliation of procurement transactions.
- Team up with the inventory, warehouse, and planning teams to align on delivery schedules and inventory targets.
- Coordinate with legal and compliance teams on supplier contracts and import/export compliance requirements.
Reporting & Optimization
- Maintain up-to-date procurement and logistics KPIs, highlighting cost savings, lead times, and supplier performance.
- Identify and implement continuous improvements in procurement and logistics processes
- Support internal and external audits by providing accurate documentation and responding to queries.
Qualifications, Skills and Experience:
- Organizational and problem-solving abilities, with a keen eye for detail and process improvement.
- Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field, or equivalent practical experience.
- A minimum of 3 years’ experience in procurement, import/export logistics, or supply chain operations.
- Knowledge of international trade laws, INCOTERMS, customs clearance procedures, and shipping documentation.
- Experience with stock reconciliation, inventory tracking systems, and returns management processes.
- Good communication and people skills, with the ability to engage effectively with diverse stakeholders across departments and levels.
How to Apply:
All candidates should apply online at the link below.
Deadline: 31st May 2025
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