Job Title: Receiving Officer and Put-away Controller (Fresher Jobs)
Organization: Java House
Duty Station: Kampala, Uganda
About US:
Java House is one of the leading coffee houses with branches all of over East Africa. Our coffee houses would not be what they are without the effort, commitment and passion of the Java House team who make sure each branch is a place where everyone feels at home. Quality and professionalism are deeply rooted in our culture and we ensure that every cup poured and every plate served is a reflection of our promise of offering only the best.
Key Duties and Responsibilities:
- Inspect deliveries by checking of quantity and quality of items brought in by the supplier for conformity or discrepancies and report / documentation for a seamless return process.
- Physical verification of all incoming stock to the commissary to confirm quantity, material and quality against the accompanying documentation.
- Maintaining accurate records for all the items received at the commissary including LPOs, delivery notes and invoices for traceability.
- Document and escalate to the immediate supervisor all the discrepancies that may be noted in the items received.
- Ensures that the inward goods and stock control department is properly controlled and organized for sufficient manufacturing and retail support and for the achievement of organization goals.
- Receives delivered supplies, materials, and equipment; confirms that delivered goods match purchase order specifications of quantity, condition, model number and completes all necessary paperwork for stock items received, processes and documents returns as required following established procedures.
- Maintain updated and accurate records of inventory, including transfers and cycle counts.
- Collect and analyze data to determine appropriate order quantities within the warehouse.
- Creates and maintains accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented.
- Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions Oversee inventory and supply chain management according to company guidelines
- Initiate the process of requesting for Goods Return Notes for items not received but invoiced Nurture positive relationships with suppliers and customers.
- Generates daily reports to control the key critical areas of the stock system and address any discrepancy.
- Managing control measures to make sure inaccuracies and errors are highlighted and resolved.
- Prepare, generate, and file financial inventory reports; review performance reports daily, weekly and monthly with management.
Qualifications, Skills and Experience:
- Diploma in Purchasing and Supplies Management would be desirable
Experience
- At least one year experience in busy warehouse and working as a storekeeper.
- Experience in basic accounting practices.
- Experience of working in an FMCG environment
- Excellent IT skills, numerical skills for financial analysis.
- Excellent English verbal and written skills
Core competencies:
- Good computer skills: MS Excel, MS Word. These are required for data analysis and report generation.
- Strong oral and written communication skills.
- Must have very high ethical and integrity standards
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Ability to assess weights and judge distances and heights with a good sense of balance Ability to work in varying temperatures, depending upon season
- Analytical mind with ability to make accurate mathematical computations.
- Good analytical skills, able to determine probable root cause.
- Strong oral and written communication and organizational skills.
- Strong analytical skills, able to determine probable root cause.
- Ability to multi-task and prioritize among different tasks for effective output Ability to work under pressure situations
- Enthusiastic team player, able to motivate the team when challenging situations arise Strong attention to detail, seeks out information that helps deliver the section targets Always demonstrates strong safety awareness
How to Apply:
All candidates should send their updated CVs via Email to: [email protected]
Deadline: 24th, May 2025
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