Job Title: Administration Assistant (4 Jobs)
Organisation: Joint Clinical Research Centre (JCRC)
Duty Station: Ankole Region and Acholi Region, Uganda
About Organisation:
The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for-profit Joint-venture between the Uganda Ministry of Health (MoH), Ministry of Defense and Makerere University Medical School (now Makerere University College of Health Sciences). JCRC is located on plot 101 Lubowa Hill Off Entebbe Road P.O. Box 10005 Kampala.
About USAID Project:
USAID’s Local Partner Health Services – Kigezi & Lango is a five-year Activity implemented by Joint Clinical Research Centre (JCRC). The activity is aimed at supporting the continuation of technical assistance for the implementation of a district-based, integrated package of quality HIV/AIDS and TB services to the beneficiary population in the Nine districts in Lango sub-region. The main goal of the activity is to increase the availability, accessibility and utilization of quality, integrated HIV and TB services. Additionally, the Activity will temporarily support lifesaving activities in the Ankole and Acholi regions
Job Summary: The Administration Assistant will provide administrative support to the project activities as appropriate.
Key Duties and Responsibilities:
- Maintain a good front office appearance.
- Direct visitors to the appropriate officers.
- Assisting the Cluster in maintaining and keeping the organization’s assets
- Arrange for administrative support services as required for work execution by the staff of the office.
- Work with security to ensure safety of assets and premises of the office.
- Participate in making weekly and monthly work plans of the cluster.
- Ensuring administrative support is provided, positive image of the organization is portrayed.
- Receive visitors and assist them accordingly.
- Participating in community outreaches where necessary.
- Maintaining updated stock cards for consumables and other commodities
- Receive mail/documents and send them to the appropriate officers for action.
- Assisting the cluster Lead in overseeing the office.
- Attend meetings with Cluster staff and pay attention throughout to get details of items discussed and make minutes of meetings.
- Any other duties as assigned by the supervisor
Qualifications, Skills and Experience:
- The ideal candidate must hold a Minimum of a Diploma in Office Management/Administration/Humanities, Secretarial or its equivalent.
- Minimum of 2 years of relevant professional experience in administration, records/office management
- Excellent computer skills and knowledge of MS Office packages necessary for the Job performance
- Previous experience working with an international NGO in a cross-cultural setting
- Remains productive when under pressure.
- Flexibility and prepared to work additional hours
- Ability to multi-task & create a welcoming and comfortable environment for all staff members;
How to Apply:
All applications must be addressed to; The Head Human Resources, Joint Clinical Research Centre, Plot 101 Lubowa Campus off Entebbe Road, P.O Box 10005, Kampala-Uganda. Email: [email protected]
Strictly two documents combined in one PDF are required (Application letter and CV not exceeding 6 pages).
PLEASE INDICATE THE POSITION YOUR APPLYING FOR AND PREFERRED REGION/LOCATION IN THE SUBJECT LINE.
Deadline: 16th May 2025 by 05:00 pm
NB: Only shortlisted candidates will be contacted. Successful applicants will be required to start immediately after appropriate screening checks. Note: JCRC is an equal opportunity employer. Failure to follow application guidelines and any attempts of influencing the recruitment process will lead to automatic disqualification.
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