Job Title: Admin Assistant (2 No Experience Jobs)
Organisation: Youth Social Advocacy Team (YSAT)
Duty Station: Rhino Camp and Adjumani, Uganda
About Organisation:
Youth Social Advocacy Team (YSAT) is a refugee-led non-profit, non-governmental Organization whose core mandate is supporting conflict affected youth by tackling barriers to accessing quality education, sustainable Livelihoods and addressing root causes of violent conflicts for refugees and vulnerable host communities in displaced settings. YSAT is legally registered to operate in Uganda with the National Bureau for Non -Governmental Organizations Reg. MIA/NB/2020/10/4213 as a Regional NGO. YSAT works in 5 refugee settlements in West Nile implementing projects in Protection, Food Security and Livelihoods, Education, Environment & Energy, Evidence -based research and Advocacy .
Job Summary: Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties
Key Duties and Responsibilities:
- Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
- Manage Agendas, meeting room schedules, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of office correspondences
- Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are upto date
- Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
- Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
- Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
- Prepare reports and present proposals for administrative needs and present a needed
- Assist Teams whenever there is an opportunity to do so
- Hand any other assignment as shall be deemed fit to your office
Qualifications, Skills and Experience:
- At least a diploma/A, 0 level certificate or equivalent
- Knowledge of local languages Arabic, Lugbara/Madi,
- Fluent in English
- Proactiveness
- Attention to details
- Punctuality
How to Apply:
Submit your soft copy application, an updated Curriculum Vitae/Resume with copies of your academic documents ELECTRONICALLY to Head of HR – People & Culture [email protected] copying [email protected] Hard copy applications and CVs/Resume can also be delivered from Monday – Thursday from 10 AM – 4P to; Rhino Camp Head Office – Ocea, Adjumani Field Office in Pakelle or Imvepi Field Office – Base Camp
Deadline: 30th May 2025 at 4:00 PM EAT
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