Job Title: Programme Associate
Organisation: United Nations Volunteers (UNV)
Placement Organization: United Nations Development Programme (UNDP)
Duty Station: Kampala, Uganda
About US:
The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well-supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.
About UNDP:
The United Nations Development Programme (UNDP) is the United Nations’ global development network. UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results.
Key Duties and Responsibilities: Under the direct supervision of the Team Leader – Nature, Climate, Energy and Resilience, the UN Volunteer will perform the tasks below;
Ensures administration and implementation of programme strategies, adapts processed and procedures focusing on achievement of the following results:
- Support with protocol matters and travel arrangements (i.e. airline tickets, visas, hotels, daily subsistence allowance)
- Assist in the preparation of various materials reports; handle arrangement for printing and translation as necessary
- Provides support to the office with logistical arrangements related to training/workshops/conferences etc., through engaging with facilitators, caterers and hosts and identifying the most cost-efficient meeting venue options
- Monitors and arrange for vehicle transportation, regular vehicle maintenance and insurance
- Perform general office support and administrative functions (e.g. travel requests, contracts preparation, supporting visa applications, etc.)
- Ensure proper documentation and filing (both paper and electronic).
Provides financial support to NCER programme focusing on achievement of the following results:
- Proper control of the supporting documents for payments, review of projects Financial Reports.
- Support with creation of projects in ·Quantum, creation of project award, determination of unutilized funds and donor balances, operational and financial close of a project.
- Coordinate with the project partners in the review project budgets and accountabilities.
- Recommends and makes the budget revisions ensuring that appropriate formats are used and uploaded to Quantum.
- Sets up and monitors the budgets, updates financial information on delivery and status of absorptions of funds
- Preparing requests for advance of funds and/or direct payments as well as other recurring reports as scheduled and special reports as required for budget preparations and audit.
- Responding to queries from project partners with respect to financial aspects of projects, liaise with appointed and external auditors wherever required.
- Support procurement processes including the development of ToRs, uploading of procurement requests and management of contracts.
- Support to operational and financial closure of projects, including appropriate reporting to HQ
- Advise and assist national and international project personnel and consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services.
- Ensure compliance, accountability and transparency to funding agencies, partners, beneficiaries and project teams on financial processes, plans, targets, and frameworks; by providing periodic projections of project delivery and expenditure to project team for further decision making by project management, timeliness and professionalism in submitting and sending necessary communication to donor groups, government partners, other partners and grantees, maintaining contacts with all partners of the project and providing periodic projections of project delivery and expenditure to project team for further decision making by project management.
Provides operational support to the NCER programme focusing on achievement of the following results:
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum.
- Support with payments in Quantum, following up payment of vendors.
- Creation and with introduction of e-procurement module approval of requisitions in Quantum for projects.
- Assists in meetings, drafts minutes and correspondence as requested.
- Assists in ad-hoc Practice administrative and operational issues as requested.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results
- Organization of trainings for the operations/ projects staff on programme
- Sound contributions to knowledge networks and communities of practice
- Synthesis of lessons learnt and best practices
Others as assigned by supervisor
Qualifications, Skills and Experience:
Age
- 18 – 80
Required experience
- 3 years
Nationality
- Candidate must be a national or legal resident of the country of assignment.
- Assignment requirements
Relevant experience
- 4 years
Languages
- English, Level: Fluent, Required
Required education level
- Bachelor degree or equivalent in Business Administration, Social Science or related field is required.
- High school certificate in combination with six additional years of qualifying experience may be accepted in lieu of the university degree.
Competencies and values
- Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
- People Management: Manage performance and ensure accountability.
Skills and experience
- At least 4 years of progressively responsible administrative or programme experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.),
- High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet deadlines.
- Excellent organizational and technical skills.
- Good interpersonal and multi-tasking skills.
- Advanced knowledge of spread sheet and database packages, experience in handling of web-based management systems is desirable.
- Excellent organizational and technical skills.
- Experience working in NGOS, and private sector is desirable.
Area(s) of expertise
- Administration, Development programmes
Driving license
- –
How to Apply:
All candidates for the aforementioned United Nations Volunteers (UNV) job should apply online at the link below.
Deadline: 21st April 2025
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