Job Title: Project Document Coordinator
Organisation: Aldelia Uganda
Duty Station: Kampala, Uganda
About the Company:
Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Key Duties and Responsibilities: The position holder shall have the following responsibilities:
- Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator
- Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders
- Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management
- Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs
- Gather, review and finalize slides to avoid any inconsistency
- Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation
- Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time
- Accountable for ensuring all required documents are ready and available for internal and external meetings.
- Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.
- Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.
- Participate to meetings with contractors, PAU and other relevant stakeholders as required.
- Maintain and report on KPIs on monthly basis.
- Lead the effort to develop robust reporting tools.
- Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.
- Work closely with Project teams based in Uganda and United Kingdom.
Qualifications, Skills and Experience:
- Qualification: Bachelor of Arts or Science degree in Business Management, International Relations, Communication.
Experience:
- Minimum 3 years of experience in Oil and Gas Project.
- Experience within Engineering, Procurement and Constructions (EPC) organizations in the oil and gas industry.
- Previous working experience with Reporting, Audit/compliance verification, Communication. And generating reports, dashboard, KPI
- Excellent writing, presentations and communication skills.
- Excellent interpersonal, experience in dealing with different cultural background and multi locations.
- Excellent organizational capacities and some understanding of engineering, technical documentations.
- Team player, capable of coordinating multiples and complex documents.
- Ability to propose solutions to blocking points for management approval.
- Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum).
How to Apply:
All candidates should send their applications online at the link below.
Deadline: 13th May 2025
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