Job Title: Procurement Assistant
Organisation: Pathfinder International
Duty Station: Kampala, Uganda
About US:
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. As a global health organization with locally led, community-driven programs, we support women to make their own reproductive health decisions. We work with local partners to advance contraceptive services, comprehensive abortion care, and young people’s sexual and reproductive rights in communities around the world—including those affected by poverty, conflict, climate change, and natural disasters. Taken together, our programs enable millions of people to choose their own paths forward.
Job Summary: As a Procurement Assistant, you will provide day-to-day support to the Procurement Unit to ensure timely, cost-effective, and compliant procurement of goods and services. Reporting to the Procurement Officer, the Procurement Assistant will ensure that all procurement activities align with Pathfinder’s internal policies. The position will support activities like vendor engagement, procurement documentation, tracking deliveries, and coordinating internal teams for smooth project implementation.
Key Duties and Responsibilities:
Procurement Planning and Process Implementation:
- Implement procurement processes in accordance with Pathfinder’s procurement policies and donor requirements
- Support procurement planning and maintain an up-to-date procurement tracker.
- Conduct product and price analysis to determine best value for money.
- Draft Purchase Orders (POs) and ensure timely review and approval by budget holders.
- Compile complete procurement files and submit them for finance processing and payment.
- Track procurement requests and vendor deliveries to ensure timely receipt of goods and services
Vendor Management:
- Maintain an updated vendor list and conduct regular market surveys to ensure competitive pricing.
- Conduct vendor eligibility screening.
- Collect quotations and participate in procurement committee meetings for vendor selection.
- Liaise with the finance team on payment status and resolve any delays or issues
Supply Chain coordination:
- Working closely with the Supply Chain Advisor, and Regional Coordinator, coordinate district and health facilities to ensure close monitoring, reporting and replenishment of the whole range of supplies as well as redistribution for non-interrupted service delivery.
Logistics and Event Support:
- Organize logistics for program meetings and events, ensuring quality and cost-effectiveness
Documentation and Reporting:
- Maintain a well-organized filing system (both physical and electronic) for all procurement documentation to ensure audit readiness.
- Prepare procurement reports as required, including donor-specific or category-based reports.
Compliance and Ethical Conduct:
- Comply with Pathfinder policies, including child protection, fraud prevention, code of conduct, and safety standards
Qualifications, Skills and Experience:
- Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
- At least 3 years of experience in procurement and logistics, preferably with an international NGO.
- Prior experience with FCDO-funded projects is strongly preferred.
- Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Strong communication, organizational, and analytical skills.
- High attention to detail and commitment to transparency and accountability.
- Ability to manage multiple tasks and deadlines in a fast-paced environment
Why You’ll Love Working with Us:
- Join an innovative, forward-thinking organization that values your growth and ideas.
- Work within a supportive, collaborative environment.
- Make a meaningful impact on our procurement processes
- Enjoy a competitive salary and comprehensive benefits package.
- Benefit from the opportunity for global engagement.
How to Apply:
Ready to Apply? If you are passionate about family planning/MCH delivery and are eager to make a difference, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role via this website no later than April 23rd, 2025. You are also requested to include the contact details for at least 3 references in their resume.
Deadline: 23rd April 2025
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