Job Title: Manager Procurement and Administration
Organisation: UGAFODE Microfinance Limited (MDI)
Duty Station: Kampala, Uganda
Ref: HR/STAFF/VAC – 10/12/2025/4
About Organisation:
UGAFODE Microfinance Limited (MDI) is a registered financial institution in Uganda and is adherent to the Central Bank’s regulations and guidelines and was founded in 1994 to provide quality microfinance services.
Job Summary: Responsible for managing UGAFODE’s purchasing processes for goods/services, processing procurement requests, supplier selection, order evaluation, facilitation of approvals by the Procurement Committee, services’ evaluation and disposals. Also planning and coordination of institution’s administrative procedures related to workplaces, working conditions and safety of property and staff in compliance with labour laws, security, safety and banking best practices.
Key Duties and Responsibilities:
- Annual work plan: responsible for the development and or review of the Administration & Procurement departmental work plan and ensures that all set activities are implemented as planned.
- Customer Service & stakeholder Management: Manages feedback regarding service provision (internal/external) to ensure compliance with SLA as well as building sustainable relationships with all service stakeholders to secure critical customer relationships and benefits arising thereof.
- Operational Performance: Implements UGAFODE’s procurement system, policies and procedures and initiate reviews where necessary, benchmark new processes, approaches, and technology that will continually drive improvements on performance and business results.
- Strategic Sourcing: Manages the implementation of early sourcing involvement in the project life cycle to better influence strategy i.e. COPEX activities and sourcing strategies, market approach, negotiating “best in class” commercial solutions that are aligned to business drivers or delivering specified components thereof in compliance with set standards.
- Budget control: Reviews all requisitions to ensure that purchases are made within the various cost centers’ set capital and Operational expenditure budgets.
- Pre-qualification: Continuously reviews and updates UGAFODE supplier pre-qualification processes and where applicable, negotiate offers from only pre-qualified suppliers based on the Procurement Policy in a timely manner and at lowest total cost of ownership without compromising quality.
- Stores management: Ensures adequate provision of administrative services and manage bank stock-in and stock-out processes of essentials and ensures safety and records.
- Fixed assets management: Manages the provision of furniture and office equipment to all UGAFODE offices and ensuring engraving of company assets throughout the network. Maintenance of an inventory system of the company assets and taking insurance of all the company assets.
- Team Leadership and Management: Takes full responsibility for performance management of all direct reports, focusing on all aspects of sound people management e.g. Recruitment, Development, Performance Management, Remuneration and Rewards, Career path planning, On-the-job training, coaching & mentoring and Employee engagement.
Qualifications, Skills and Experience:
- Minimum of Bachelor’s Degree in Procurement or Business Degree; CIPS or equivalent Procurement professional qualification.
- At least 4 years work experience in Procurement, Administration, contract, inventory management and supply chain management.
- Experience working in a Banking Sector will be added advantage.
- High level of honesty, integrity and confidentiality.
- Sound judgement and decision-making skills.
- Excellent communication skills and high level of customer care.
- Excellent interpersonal skills.
How to Apply:
If you believe you meet the requirements as stated above, submit an application letter together with an up-to-date CV to our email: [email protected]. Save the Documents as Your Full Name & indicate the job title you are applying for in the Email Subject Line. Your applications should be addressed to the Head of Human Resources
Deadline: 14th April 2025
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