Job Title: Office Assistant (Fresher Diploma Jobs)
Organisation: GiveDirectly
Duty Station: Kampala, Uganda
Reports to: Office and Procurement Assistant
About the Company:
GiveDirectly is driving a re-evaluation of the assumptions underlying international philanthropy with a provocative model: we deliver donations directly to the extreme poor and let them decide what to do with them. This approach builds on two converging trends: the rapid spread of electronic last-mile payments solutions in the emerging markets, and the large body of experimental evidence showing that direct transfers are as or more cost-effective at reducing poverty than more traditional, top-down approaches. GiveDirectly’s field operations utilize state-of-the-art technology and business processes to deliver transfers securely, efficiently, and transparently. Our unorthodox approach – allowing the poor, and not the donor, to choose where they invest – has prompted debate in the popular press and among policy makers.
Job Summary: The Office Assistant will provide day-to-day administrative and clerical support for the smooth operation of our office.
Key Duties and Responsibilities:
- Provide general administrative and clerical support, including mailing, scanning, photocopying, and binding documents.
- Maintain both electronic and physical filing systems of administrative documents for easy retrieval and confidentiality.
- Prepare routine reports and support with data entry tasks when needed.
- Greet visitors and ensure they are properly attended to or directed.
- Support daily office operations and administrative tasks.
- Set up meeting rooms and prepare materials for meetings and presentations.
- Maintain office supplies and equipment, ensuring that stock levels are monitored and replenished as necessary.
- Coordinate office maintenance, cleaning, garbage collection, and repair schedules.
- Assist with organizing and executing staff happy hours, quarterly events, and internal team engagements.
- Run office errands as required.
- Provide support to clients and vendors courteously and professionally.
- Work closely with other team members and departments to ensure smooth office operations.
- Coordinate travel arrangements and prepare itineraries if needed.
- Assist with special projects and ad-hoc tasks as assigned by management.
Qualifications, Skills and Experience:
- Diploma in Business Administration, Secretarial Studies, or Office Management.
- Minimum of 1 year experience in a similar administrative or office support role.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Highly organized with strong attention to detail.
- Ability to multitask and prioritize tasks efficiently.
- Friendly, professional demeanor with excellent interpersonal skills.
- Able to work independently and as part of a team.
Working Conditions:
Standard office hours (Monday to Friday). This is not a remote office. It is an office based role.
Occasionally required to support after-hours at events or urgent office matters and field work.
Fast-paced work environment requiring flexibility and adaptability.
Compensation:
At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third-party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus) falls within the 75th percentile of similar roles, at similar organizations. We also have a no-negotiation policy to ensure we are paying staff equitably across roles. The annual gross salary for this role is Ugx. 12,000,000 (monthly gross salary is Ugx. 1,000,000).
How to Apply:
All applicants should apply online at the link below.
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