Job Title: Executive Assistant (2 Jobs)
Organisation: Uganda National Mining Company (UNMC)
Duty Station: Kampala, Uganda
REF: UNMC-2025-FA-02-33
About Organisation:
The Uganda National Mining Company (UNMC) was established under the Mining and Minerals Act, 2022, (Act No. 25 of 2022) and incorporated under the Companies Act 2012, (Act No.1 of 2012). It is a limited liability company wholly owned by the Government of Uganda. The overall function of UNMC is to manage the commercial holding and participating interests of the State in the mining and mineral industry to ensure that the country obtains optimal value from its mineral resources.
Job Summary: The Executive Assistant(s) will provide high-level administrative and organizational support to the Chief Officers. The Executive Assistant will report to the Finance and Administration, but will be ultimately accountable to Chief Officer.
Key Duties and Responsibilities:
- Oversee general office administration, including following up to ensure a clean, organized, and well-equipped office environment;
- Manage the Calendar of the Head of Department.
- Schedule and coordinate appointments, meeting and inland travel arrangements for the Department staff.
- Answer and direct phone calls to the Department and provide general support to visitors.
- Prepare and amend documents including correspondence, reports, drafts, memos and emails.
- Ensure the proper maintenance and storage of administrative records and project documentation;
- Requisition and maintain office supplies for the Department.
- Manage office logistics, including coordinating transport, deliveries, and office supplies;
- Organize and support project meetings, workshops, and other events;
- Receive, sort and distribute incoming correspondence to the Department, perform data entry.
- Answer and direct phone calls to the Department and provide general support to visitors.
- Provide back up to the Front Office Administrator.
- Provide any other administrative support when required.
Qualifications, Skills and Experience:
- An Honours degree in Social Sciences, Arts, Development Studies, Public Administration, Social Administration, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
- Proven experience of at least 3 years as an administrative assistant, virtual assistant or office admin assistant.
- Working knowledge of office management systems, procedures and equipment.
- Proficiency in MS Office (MS Word, MS Excel, MS PowerPoint and MS Outlook).
- Excellent organizational, planning, written and verbal communication skills.
- Excellent time management skills and the ability to prioritize and multitask
- Age: 25-35 years
How to Apply:
Applicant should visit the UNMC website at www.unmc.co.ug or the Ministry of Energy and Mineral Development website: www.memd.go.ug to view the detailed job description, select and apply for the job of choice and submit application through the online application system https://form.jotform.com/250122842226548
Only applications received online will be accepted. Applicants are required to attach CERTIFIED copies of the required academic documents. (Note that the academic documents should be certified by the awarding local institutions while awards by foreign institutions should be certified by the foreign institution or a duly authorized Certification body of that country) All applicants must attach soft copies of relevant motivation letter, CV and academic transcripts in word and PDF formats only.
Applications without Certified academic documents will not be considered.
UNMC offers a highly dynamic work environment and provides competitive and attractive benefits.
Deadline: Friday 19th April 2025 at 5:00pm
NB: Only shortlisted and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification.
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