Job Title: Project Assistant – Finance and Admin
Organisation: Vigilant Living
Duty Station: Kampala, Uganda
About Organisation:
Vigilant Living is a health and wellness social enterprise for lifestyle diseases and mental health through digital holistic care in Uganda and Africa at large.
Job Summary: We are seeking a detail-oriented and highly organized Project Assistant – Finance and Admin to support the financial and administrative aspects of our projects. The ideal candidate will be responsible for managing financial records, processing transactions, and ensuring smooth administrative operations to enhance project efficiency and accountability.
Key Duties and Responsibilities:
Finance Duties:
- Assist in preparing project budgets, financial reports, and expense tracking.
- Process invoices, payments, and reconciliations in compliance with financial policies.
- Maintain accurate financial records and ensure timely data entry.
- Support audits and financial reviews by providing necessary documentation.
- Assist in procurement processes, including vendor management and contract administration.
Administrative Duties:
- Provide general administrative support, including scheduling meetings and maintaining project documentation.
- Coordinate logistics for project activities, workshops, and events.
- Manage office supplies, correspondence, and filing systems.
- Assist in HR-related tasks such as maintaining staff records and processing timesheets.
- Support communication with project stakeholders and partners.
Qualifications, Skills and Experience:
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- At least 2 years of experience in finance and administrative roles, preferably in a project-based environment.
- Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks and meet deadlines.
- Excellent communication and interpersonal skills.
- Knowledge of financial and procurement regulations in Uganda is an added advantage.
- CPA or ACCA certification is an added advantage
How to Apply:
Interested candidates should submit their CV, cover letter, and at least two professional references to [email protected] with the subject line “Project Assistant – Finance and Admin Application”
Deadline: 6th April 2025.
Note:
- Only shortlisted candidates will be contacted.
- Vigilant Living is an equal opportunity employer and encourages qualified candidates from diverse backgrounds to apply.
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