Job Title: Records Assistant (Fresher Diploma Jobs)
Organisation: Kampala Hospital
Duty Station: Kampala, Uganda
Reports to: Medical Records Officer
About the Company:
Kampala Hospital is a privately-owned hospital that was established in 2007. Our mandate was and is to bring non-existent services to the countries that were often sought by many people who frequently moved abroad to seek quality medical care.
Job Summary: Kampala Hospital is looking for a dedicated and detail-oriented Records Assistant to join our team. The ideal candidate will be responsible for organizing, maintaining, and securing patient medical records in accordance with hospital policies and procedures.
Key Duties and Responsibilities:
- Maintain accurate and up-to-date records in compliance with the organization’s procedures.
- Promptly collect files and copies of insurance claim forms from the billing office upon patient discharge.
- Organize and systematically file all inpatient records in chronological order within the designated record cabinets.
- Ensure timely and accurate entry of patient records into the department database as required.
- Actively support the digitization process of patient files.
- Oversee records management, ensuring proper control, retrieval, and accessibility in accordance with the organization’s file retrieval procedures.
- Monitor and track file retrievals, ensuring that all retrieved documents are returned and properly refiled.
- Facilitate the issuance of both old and new records to internal and external clients while adhering to established access protocols.
- Ensure proper records storage, including archiving, in compliance with statutory regulations.
- Perform any other duties and responsibilities as assigned by the line manager.
Qualifications, Skills and Experience:
- Diploma in Medical Records Management or an equivalent qualification.
- At least two (2) years of experience in medical records management within a healthcare setting.
- Strong organizational and analytical skills with attention to detail.
- Ability to maintain confidentiality and work with sensitive information.
- Proficiency in medical records systems and data management software.
How to Apply:
Interested candidates should submit their applications, including a detailed CV and relevant academic documents, to [email protected] with the subject line Records Assistant Application.
Deadline: 21st March 2025
NB: Only shortlisted candidates will be contacted.
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