Job Title: Receptionist (Fresher Jobs)
Organisation: Norvik Enterprises
Duty Station: Kampala, Uganda
About US:
Norvik Group (Hospital and Enterprise) owns Norvik Enterprises Ltd, one of the leading Importers and distributors of pharmaceutical & medical products in Uganda and Norvik Hospital.
Job Summary: Norvik Enterprises Limited is looking for a Receptionist / Administrative Assistant to provide administrative support and ensure efficient operation of the office by providing support to the organization and communication in order to enhance efficiency and effectiveness of work.
Key Duties and Responsibilities:
- Welcome, greet guests, answer and direct incoming calls
- Forwarding information by receiving and distributing communications; collecting and mailing correspondence; copying information.
- Organizing the office and assisting associates to optimize processes
- Develop and carry out an efficient documentation and filing system.
- Maintaining office schedule by picking-up and delivering items between the Administrative Manager and corresponding offices.
- Monitor and track usage of office supplies and research advantageous deals or suppliers in consultation with the supervisor.
- Serving customers by; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status.
- Enhancing organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Supervise the Stewards in their daily work activities and present report to Administrative Manager.
- Check with offices after completed deliveries in order to confirm deliveries and collections and to receive instructions for other deliveries.
- Perform general office or clerical work such as filing materials, operating duplicating machines, or running errands.
- Complete and maintain any incident reports, daily activity reports or other reports requested by management
- Manage conference room bookings and scheduling
- Perform any other duties assigned to you by your supervisor.
Qualifications, Skills and Experience:
- Academic qualifications: The applicant must hold a diploma or a degree in management or any related discipline
- 2 years relevant work experience
Key Competencies and Qualities:
- Customer service orientation with professional appearance and attitude, Accuracy, Flexible regarding work schedules and attention to detail.
- Ability to respond appropriately to diverse customers and guests. Strong working knowledge of relevant computer software including MS Office.
- Planning, organizing with ability to multitask and prioritize.
- Effective verbal and written communication skills. Ability to handle stress and stay calm under pressure.
- Team work
How to Apply:
All interested candidates should send their applications addressed to the Norvik Group HR & Administrator, P.O Box 21034 Kampala attached with CVs all in one file. Applicants should only send email to [email protected]
Hand delivered applications shall not be accepted.
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