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Job Title:   Programme Assistant (UN Jobs)   

Organisation: International Trade Centre (ITC)

Duty Station:  Kampala, Uganda

Vacancy No: ITC/ICA/26/2025

About US:

The International Trade Centre (ITC) a multilateral agency with a joint mandate with the World Trade Organization and the United Nations through the United Nations Conference on Trade and Development. We provide country-and client-specific tailored support through unique advisory services, capacity building, training and mentoring, free tools and business data, and trade-specific publications.

Key Duties and Responsibilities:   Under the direct supervision of the Programme Officer (ITC HQ), in close collaboration with the Country Manager and the National Coordinator, the Programme Assistant will be responsible for the following duties

• Assists in the coordination of project planning and monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Serves as focal point for administrative coordination of project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, expenditure authorizations, visa applications etc.
• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Performs other duties as assigned.

Key Deliverable and Monitoring / Progress Controls

• Provides reliable administrative coordination of project planning and preparation activities and general office support services.
• Processes work and requisite follow-up accomplished under some supervision, seeks advice from and/or reporting to supervisor as needed.
• Accurately prepares reports. Consistently applies appropriate policies, guidelines and procedures.
• Effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

Qualifications, Skills and Experience:

• High school diploma or equivalent.
• Qualifications in Administration, Project management, Development desirable.

Minimum experience (nature, length and field of experience)

• A minimum of five (5) years of experience in in programme or project administration, technical cooperation or related area.
• The minimum years of relevant experience can be reduced to three (3) for candidates who possess a first-level university degree or higher.

Desirable experience

• Experience in ERP/ Umoja is desirable
• Previous experience in the UN common system is desirable

Minimum language requirement

• Advanced knowledge of English and Swahili is required

Critical job-specific competencies

• ITC core values: Professionalism, Integrity, Respect for Diversity
• Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to perform analysis, modeling and interpretation of data in support of decision-making.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Client Orientation : Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

How to Apply:

All qualified candidates who wish to join the International Trade Centre should apply online at the link below.

Click Here

Deadline: 10th March 2025

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