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Job Title:  Supermarket Receiving Clerk

Organisation: S & S Enterprises Ltd

Duty Station: Kampala, Uganda

About Organisation:

Samuel and Samantha Enterprises Limited, commonly known as S&S Ent Ltd, is a privately-owned company based in Uganda. Founded by Cuthbert and Olive Muhanguzi, the company was established on 23rd August 2007. Since its inception, S&S Ent Ltd has grown into a dynamic business with diverse operations, including a salon, washing bay, cyber café, supermarket, restaurant, and a private fresh produce bakery.

Job Summary:   The Supermarket Receiving Clerk at S&S Enterprise is responsible for efficiently managing the receipt, verification, and documentation of incoming shipments to the supermarket. This role plays a critical part in ensuring that inventory levels are accurate and that products are stored and distributed properly. The Receiving Clerk works closely with the Inventory Manager, Suppliers, and other relevant departments to maintain high standards of operational efficiency and product quality. This role is essential for minimizing discrepancies, preventing stockouts, and supporting overall store operations.

The Supermarket Receiving Clerk at S&S Enterprise plays an essential role in ensuring the accurate and efficient management of incoming shipments. By maintaining high standards in receiving, documentation, and inventory management, this role contributes significantly to the overall operational success of the supermarket. Candidates for this position must demonstrate attention to detail, strong organizational skills, effective communication, and the physical ability to handle the demands of the role. Their contributions directly support the enterprise’s commitment to quality, efficiency, and customer satisfaction.

Key Duties and Responsibilities:

Receiving and Inspection:

• Unload deliveries from suppliers and inspect shipments for accuracy, quality, and condition.
• Verify that the quantities received match purchase orders and delivery notes.
• Report any discrepancies, damaged goods, or quality issues immediately to the Inventory Manager.

Documentation and Data Entry:

• Record all incoming shipments accurately in the inventory management system and maintain detailed logs for auditing purposes.
• Complete receiving reports, update purchase orders, and ensure that all documentation is properly filed and stored.
• Use Microsoft Office Suite (Excel) for data entry, tracking, and reporting.

Inventory Management:

• Assist with organizing and storing received items in the designated areas to facilitate easy retrieval and inventory accuracy.
• Perform regular cycle counts and assist in periodic physical inventory audits.
• Monitor stock levels and communicate with the Inventory Manager regarding reorder requirements.

Compliance and Safety:

• Adhere to company policies, health and safety guidelines, and standard operating procedures during the receiving process.
• Use proper handling techniques and personal protective equipment (PPE) when unloading and moving goods.
• Maintain a clean and organized receiving area to prevent accidents and ensure efficient workflow.

Collaboration and Communication:

• Work closely with store staff, inventory teams, and suppliers to resolve any issues related to deliveries.
• Participate in regular team meetings and contribute to continuous improvement initiatives aimed at enhancing receiving processes.

Qualifications, Skills and Experience:

• A high school diploma or equivalent is required.
• Additional certifications in logistics, inventory management, or supply chain operations are an advantage but not mandatory.

Experience:

• Prior experience in a receiving, inventory, or logistics role in a retail or similar environment is preferred.
• Familiarity with basic inventory management systems and Microsoft Office applications, particularly Excel, is beneficial.

Skills and Competencies

• Attention to Detail:
• Demonstrates a high level of accuracy in inspecting shipments, recording data, and managing documentation.
• Organizational Skills:
• Possesses strong organizational abilities to maintain an orderly receiving area and ensure efficient storage of goods.
• Communication:
• Exhibits clear verbal and written communication skills, essential for interacting with suppliers and internal teams.
• Physical Stamina:
• Capable of performing physically demanding tasks such as lifting, bending, and moving goods in a fast-paced environment.
• Problem-Solving:
• Able to quickly identify and resolve issues related to discrepancies or damaged shipments, ensuring minimal disruption to operations.
• Technical Proficiency:
• Proficient in using basic inventory management software and Microsoft Excel for data tracking and reporting.

Key Attributes

• Reliability:
• Consistently punctual, dependable, and committed to maintaining high operational standards.
• Integrity:
• Upholds ethical practices in handling and documenting incoming shipments, ensuring transparency and accuracy.
• Team-Oriented:
• Works collaboratively with colleagues to support overall store operations and achieve common goals.
• Adaptable:
• Adjusts effectively to changes in delivery schedules, stock levels, and operational demands.

How to Apply:

Attach CV, Cover letter, Academic Documents, Relevant certificates and any other Supporting Documents in one PDF document

Interested candidates are invited to submit their updated resumes and a brief cover letter indicating the desired position(s) and relevant experience to the HR Department at S&S Enterprise via email at ssrecruitment256@gmail.com / info@sandsenterprisesug.com or by visiting our careers page at sandsenterprisesug.com

Deadline: 5th March 2025.

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