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Job Title:   Project Coordinator  

Organisation: Makasi Rescue Foundation (MRF)

Duty Station:  Kampala, Uganda

About US:

Makasi Rescue Foundation (MRF) is a Non Profit Organisation based in Kampala, Uganda, dedicated to providing essential support and empowerment to refugees and vulnerable communities. Through various programs, including skills training, community engagement, and mental health counseling, the foundation aims to create sustainable solutions and improve the livelihoods of those affected by conflict and displacement1 . Their initiatives focus on economic empowerment, psychosocial support, and advocacy to ensure a brighter future for refugees and host communities

Job Summary:   The Project Coordinator oversees hiring, firing, maintaining records, compliance, and other administrative duties. The Programme Manager is also responsible for overseeing fundraising and ensuring sound financial practices

Key Duties and Responsibilities:

• Work with programs and sector staff to respond to expressions of interest from donors, drives the proposal design process and subsequent negotiations to ensure sustained funding for refugee response activities in Area
• Responsible for day to day engagement with donors in field offices, OPM and other NGOs, and ensure activity implementations/interventions are aligned to the donor regulations and other policies
• Establish strong and reliable networks with OPM and all NGOs responding to refugee needs to ensure integration of implementation at all levels.
• Coordinate with NGOs, Districts and the UN through inter-agency meetings and bilateral
• Ensure 100 % staff are recruited and oriented for all projects under your management
• Ensure all staff under your projects have JDs, contracts, performance agreements and all other statutory documents.
• Hold monthly conversations with your direct reports and ensure same is cascaded to entire project teams
• Hold quarterly performance review meetings for your team and their direct reports.
• Manage, supervise and build capacity of staff in project development, management and implementation especially in humanitarian emergency response
• Identify staff capacity, psychosocial and other needs, and work to ensure needs are met
• Facilitate coaching, mentoring and counseling sessions for staff within the programme.

Programme Management

• Ensure project start up meetings take place within 3 0 days of project start in collaboration with key stakeholders
• Provide leadership in the development of project detailed implementation plans, project management tools, procurement plans and cash flow forecast
• to facilitate implementation of the projects under your management in accordance with existing project designs.
• Participate in monthly finance review meetings in close collaboration with finance team.
• Organize regular meetings with departmental heads to review project progress and performance.
• Effectively provide supervision and enhance capacity of project staff and partners to implement project interventions to expected standards.
• Lead donor and Inter-agency joint monitoring and project reviews and ensure all feedback is well addressed to improve project impact.
• Compile and submit quality progress reports, monthly, quarterly and end of project reports and submits them to programs for onward submission to the donor
• Prepares weekly and monthly reports
• Coordinate regular reviews and reflections on progress of the project at the districts and regional levels.
• Document and share project best practices and lessons learned during implementation including action research, case studies and documentaries.
• Maintain tight budgetary control over all project budgets and ensure compliance with donor regulations. Approved costs are in line with approved budgets and donor regulations
• Work with finance to submit cash request to the donor and ensure funds are available for implementation; provide monthly cash flow projection against the approved budgets
• Carries out regular financial reviews with relevant sector staff, programs and Finance
• Reviews all project financial reports and transaction listings to ensure only relevant cost are charged and supports finance department in preparation of accurate financial reports
• Prepares and Maintain project risk matrix and inventory of all project assets
• Focal point person for project annual audits and provides responses to all queries related to audit findings and follow up on implementation of audit recommendations
• Provide overall leadership, management, guidance and engagement with strategic partners to ensure the development of quality project designs, concepts and fundable proposals
• Carry out assessments as required in the response area

Qualifications, Skills and Experience:

• Post graduate qualification in Project Management Project Management or related fields.
• At least years of proven programme design, fundraising and management experience in conservation or related development work.
• Experience in proposal writing, designing and use of monitoring, evaluation and learning frameworks.
• Demonstrable experience in conducting and/or supervising technical studies and assessments
• Demonstrated experience or capacity to engage partners and stakeholders at senior level.
• Experience managing projects budgets, delivering and reporting results, and ensuring compliance with donor requirements for implementation.
• Strong report writing skills and working knowledge of computers and MS Office software package.
• Demonstrable experience leading and managing teams )
• Proficiency in English (spoken and written).

How to Apply:

All interested candidates, who meet the above requirements and skills, should send their application letters and curriculum vitae to makasirf@gmail.com. Shortlisting and interviews will be done on rolling basis

Deadline: 7th March 2025

NOTE: Only shortlisted candidates will be contacted.

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