Job Title: Methods Officer (Tools & Systems)
Organisation: Aldelia Uganda
Duty Station: Kampala, Uganda
About the Company:
Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Key Duties and Responsibilities: The position holder shall have the following responsibilities:
H3SE, Integrity and Sustainability
- Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation.
- Promote & lead an exemplary approach to TEPU H3SE, Integrity and Sustainability procedures (and all other Company values).
- Take the necessary measures to avert threat of danger. Exercising caution as necessary to avoid danger to persons, installations, environment and maintain the means for personal protection and safety emergency procedures.
- Notifies staff about accidents, incidents and near misses and initiates necessary corrective action.
- Participate in the achievement of the Company sustainability ambition.
- Operation Activities
Project Delivery – Procurement Plan Execution:
- Create Purchase Requisitions (PRs) in SAP for generic materials and services.
- Ensure PRs are approved by the cost controller and Métier Partner in a timely manner.
- Follow-up the progress of the PRs until they are transformed into Purchase Orders (POs) and issued to suppliers.
- Follow-up the progress of the POs until the products and or services are received and invoiced.
- Perform Goods Receipt in SAP for Generic materials in liaison with the requestors.
- Support Accounting in resolving invoice – PO related issues to ensure timely payment of supplier invoices.
- Measure and communicate PR related KPIs and work on continuous improvements.
- Support application of VAT Deemed Paid at URA for All procurements. Measure, report and publish related KPIs
Contract Management and Monitoring:
- Create Call off contracts in SAP on the request of Métier Partners.
- Follow-up on timely approval of Call Off Contracts by Cost Controllers, Technical duets and Budget holders.
- Support Technical duets and Budget holders with respective contract consumption related analysis and information when consulted.
- In liaison with Technical duets and Budget holders close no longer required Call-Off contracts, PRs and POs.
Tools, Systems, Methods, and Archiving.
- Participate in effective deployment, upgrade, and usage of all Procurement tools and systems in the affiliate.
- Review archiving of all procurement related documents on the designated tools and locations for all POs and Contracts issued and communicate regularly on gaps identified.
Communication, Governance, Compliance & Audits
- Participate in the retrieval and consolidation of audit documents during audits and reviews on the department.
- Participate in the implementation of agreed Audit recommendations.
Qualifications, Skills and Experience:
- Qualification: Bachelor’s degree or higher degree in Business, Procurement, Statistics or related field.
Experience:
- A minimum of 3 years professional experience in a procurement function.
- Good working knowledge of SAP.
- Good analytic skills and good knowledge of Microsoft Excel.
- Good communication and People skills.
- Experience in contracts & procurement function is an added advantage.
- Excellent organizational capacities and some understanding of engineering, technical documentations.
- Team player, capable of coordinating multiples and complex documents.
- Ability to propose solutions to blocking points for management approval.
- Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum)
How to Apply:
All candidates should send their applications online at the link below.
Deadline: 27th February 2025
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