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Job Title:  Human Resource Officer/Administrator  

Organisation: Nile Vocational Institute

Duty Station: Njeru, Jinja, Uganda

About Organisation:

Nile Vocational Institute (NVI) is a Christian Private Vocational Institute established by the African Evangelistic Enterprise (AEE), a Ugandan NGO in partnership with a Germany child Care organization Kindernothilfe (KNH) helping a child in in need in 1988. NVI has been ranked the leading Private Vocational Institute in the country for the last eight years by the visionaries of Uganda in partnership with Uganda National Planning Authority.

The Institute is accredited by the National Council for Higher Education and offers the following courses, Welding & Fabrication, Plumbing, Auto Mechanics, Building construction, Electrical Installation Systems & Maintenance, Fashion and Design, Hotel & Institutional Catering, Cosmetology & body therapy, Agriculture, Early Child Hood Development, Secretarial studies, Accountancy and Cosmetology.

Job Summary:   To be responsible for setting systems to effectively manage HR function, administrative and logistical support in line with institute policy. Position provides timely updates and guidance to management.

Key Duties and Responsibilities:

• Manage staff recruitment process, entry and settlement/retention and exit and ensure recovery of all institute property. This includes managing interviews, orientations and inductions
• Guide staff and management relations and facilitate clear communication directly or through staff representatives.
• Organize staff and management meetings and prepare accurate minutes.
• Set up system for performance management of human resource. This includes coordinate and lead performance planning, reviews and evaluation.
• Lead and coordinate appraisal feedback process and follow up on implementation of appraisal recommendations.
• Lead staff training and development initiatives in the institute.
• Establish system to generate monthly level of effort of staff. This includes tracking staff duty attendance, performance and managing leave.
• Set up staff information data base and guide in timely renewal of contracts, probations, confirmations, end of contracts etc.
• Establish system to effectively manage fleet and staff travels.
• Responsible for update and confidential storage of staff personnel information.
• Execute public relations function in and out of the institute in liaison with the DDF&A.
• Develop strategies on viable staff motivation schemes and advise management accordingly.
• Advice management on Corporate Social Responsibility (CSR) activities as and when required.
• Effective supervision of line staff for maximum output.
• Support team in executing short term tasks.

Qualifications, Skills and Experience:

• A Bachelor’s degree in Human Resource Management as core, Social work & Social Administration,
• Post graduate diploma is added advantage
• At least 5 years of office management and administration experience in tertiary education.

Competencies

• An understanding of relevant government laws and policies relating to
• Human resources.
• Proven integrity, good communication and presentation skills, and excellent information management skills.
• Patient and firm decision maker
• High personal integrity and proven proficiency

How to Apply:

Please submit your application to uganda.careers@aeint.org  Interviews will be done on a rolling basis. Indicate the position you are applying for in the subject line of your email. Your application should include the following documents:

• A cover letter
• A detailed resume, including the names and contact information of three professional references
• A recommendation letter from your Church or Pastor

Deadline: 17th February 2025

Note: This position is open exclusively to Ugandan nationals. Any form of lobbying or unsolicited communication will result in automatic disqualification.

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