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Job Title:    Facilities & Services Supervisor

Organisation: Aldelia Uganda

Duty Station: Kampala, Uganda

About the Company:

Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.

Key Duties and Responsibilities:   The job holder shall have the following responsibilities:

Housing:

• Implement local administration procedures for accommodation including inventories, housing settlement and standards of condition / maintenance to ensure they are kept to the agreed standard and manage minor workplace accommodation change arrangements
• Supervise the lease agreements of company houses and ensure the implementation of the contractual agreements.

Company Assets

• Manage delegated contracts on behalf of the Facilities and Estates Lead, liaise with the Procurement department concerning scope and /or daily managed contracts and provide to the Head of Technical and maintenance Services the recommended weekly scheduling of maintenance tasks.
• Supervise the lease agreements of offices and ensure the implementation of the contractual agreements.
• Supervise Company warehouse requirements
• Follow up on inventory items
• Apply procedures for storage (proper conditions for material storage)
• Management of Company assets, ensuring to keep an updated asset inventory

Management of Services:

• Ensure a safe environment for staff and participants and maintain responsible operations of the company and programs at all times.
• Sourcing and overseeing contracts and service providers for functions such as cleaning, parking, security, and technology
• Assists in facility and space usage planning; advises administration on the application of institutional policy, regulations, and standards relating to the management of physical resources.
• Advising the company on measures to improve the efficiency and cost-effectiveness of the facility
• Planning for the future by forecasting the facility’s upcoming needs and requirements
• Ensure contractual compliance to general service activities with service providers.
• Technical analysis for call for tenders for contracts related to General Service activities
• Supervise company’s office services (mail, stationary, consumables, housekeeping, etc).
• Follow up with insurance policies concerning company assets or long-term lease items (expatriates/company vehicles, offices, furniture, etc.)
• Interlocutor with Company providers related to General Services
• Launch requests for call offs including writing work-scopes and requisitions related to General Service activities
• Validate general services purchases and services.
• Provide quality control support in terms of operation process, resolution time, and reduction in the number of complaints
• planning for future development in line with strategic business objective

Budget:

• Prepare expenditures and costs/expenditure of Facilities and Services
• Provide reporting to Department Manager regarding General Service activities and budget

Other business

• Propose, write and implement company procedures and policies related to Facilities and Services activities
• Carry out any other duties that may be assigned to him/her by the hierarchy

Qualifications, Skills and Experience:

• Qualification: Bachelor’s degree in administration or Technical/Engineering field.

Experience:

• Minimum 7 years’ experience in building Maintenance and Administration and facilities management
• Confidentiality, strong interpersonal skills are required
• Good organization skills and aptitude to work under stress
• Good HSE knowledge and awareness

How to Apply:
All candidates should send their applications online at the link below.

Click Here

Deadline: 19th February 2025

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