Job Title: Assistant Registrar
Organisation: Uganda Institute of Banking and Financial Services (UIBFS)
Duty Station: Kampala, Uganda
Reports to: Registrar
About US:
Uganda Institute of Banking and Financial Services (UIBFS) is a Centre of Excellence in Financial Services Training in Uganda. The Institute is designed to promote professionalism, and inclusion through market-led training, research, and consultancy to providers and users of financial services. The Institute’s training programs cover Professional, Short & Executive, Specialized, and Post Graduate Courses.
Key Duties and Responsibilities:
- Receive and compile student’s applications and forward them to the registrar for admission consideration
- Develop teaching program for all the courses offered by the Institute for the registrar’s approval
- Generate a list of applicants admitted per academic program per academic year
- Inspect students teaching and make report to the registrar’s office for consideration
- Develop data capture templates for all the student’s details and ensure it is implemented as planned
- Capture student’s examination results and safeguard them accordingly
- Monitor the attendance of the students to ensure they attain the required timeframe
- Promote the institute’s professional and academic programs
- Preparing payments documents for the Lecturer’s /trainer’s remunerations for the professional courses
- Store and retrieving student’s records, Academic Records for certificate, Diploma, and master’s trainees
- Support the Coordination for the development of curriculum for certificate, Diploma and master’s program and ensure are accredited by relevant bodies.
- Support the development and review of the academic courses to maintain their competitiveness and meet the requirements of National Council for higher education
- Perform any other tasks assigned by management from time to time
- Provide user support to lecturers/independent trainer in the application of the system during e- learning sessions.
- Monitor and report on e-learning resource use across the various teaching platforms
- Plan, implement and control user and account security rights and restriction for the platform
- Monitor and report on e-learning resource use across the various teaching platforms
Key Results:
- All students recorded with zero error produced
- Students’ information retrieved timely
- Student’s transcripts issued and processed timely
- Graduation applications processed timely
- Academic reports and data analyzed quarterly
- All students registered with in the specified period
- Student’s inquiries and issues related to enrollment resolved within a specified timeframe.
- Course schedules for the upcoming semester published to the target market
- New initiatives aimed at improving the efficiency and effectiveness of the Registrar’s office.
- Students, and staff are provided with accurate and timely information
- Opportunities to improve the efficiency and effectiveness of the Registrar’s office identified.
- Accurate financial records for student fees and tuition maintained
- Graduation ceremonies and other events organized
- Budget and resource allocation within the Registrar’s office tracked
- Annual number of students on the academic program increased
- Lecturer’s and students’ trouble shooted in case of system failure
- E-learning programs promoted and marketed to learners and staff.
- learners and staff are supported on the use of e-learning tools and resources.
- E- learning customer satisfaction scores increase.
Qualifications, Skills and Experience:
- An Honor’s degree in Education related courses, Law, Human Resource Management, Organizational Psychology, Organizational Development (OD), Library and Information Management, Records Management and Achieves, ICT or any other related field from a recognized university.
- Post graduate qualification in any of the courses above
Experience
- Minimum of 3 years working experience within an academic Institution in the registry which manages volume of students, records, and Information (Both soft and Hard Copies)
How to Apply:
Downlaod the Application Form, Click Here, attach filled in form, CV, cover letter, academic documents, national ID and send to [email protected]
Deadline: 26th February 2025
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