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Job Title:    Senior Procurement Officer   

Organisation: Tropical Bank

Duty Station:  Kampala, Uganda

Reports to: Manager Administration & Procurement

About the Company:

Tropical Bank was established in 1973 under the name Libyan Arab Uganda Bank for Foreign Trade and Development. Tropical Bank Limited is jointly owned by the Governments of the Republic of Uganda 0.03% and the Libyan Foreign Bank (LFB) 99.97% of Paid-up Capital. The Bank provides professional and personalized commercial banking services to various sectors of the economy including financial support to Parastatals, Corporates, Small and Medium Enterprises, Individuals, and Non-Governmental Organisations.

Job Summary:   Develop and implement procurement strategies, ensure efficient acquisition of goods and services, and manage supplier relationships.

Key Duties and Responsibilities:

• Develop and implement procurement strategies aligned with the bank’s goals and objectives.
• Manage the  end-to-end  procurement  process,  including  requisition,  sourcing, purchasing, and receiving.
• Conduct market analysis to identify procurement trends, opportunities, and potential risks.
• Monitor contract performance and compliance, addressing any deviations or issues.
• Analyse procurement spending and identify cost savings and process improvement
• Implement risk  management  practices  to  mitigate procurement-related  risks  and maintain ethical standards.
• Coordinate with the legal department to draft Service Level Agreements to execute with providers of outsourced services.
• Prepare the Local Purchase Order(s) for the approved providers of outsourced services and present them to the line manager for approval.
• Maintain an updated list of approved pre-qualified service providers and copies of all contracts with providers of outsourced services/arrangements.
• Initiate the performance evaluation exercise of all providers of outsourced services with user departments to ensure quality service delivery.
• Ensure that a needs assessment is conducted before purchasing capital items.
• Prepare the annual procurement plan for review and approval by the Procurement
• Prepare payment requests for approval by executive management.
• Guide the user departments on procurement/outsourcing requirements.
• Guide staff on all individual procurement and disposal methods and practices.
• Prepare procurement documentation such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tenders.
• Schedule Contracts Committee meetings.

Qualifications, Skills and Experience:

Education & Training

• Bachelor’s degree in business administration, Management, Procurement, or a related field.
• Professional certification CIPS/CPM is an added advantage.

Skills & Experience

• At least 2 years of working experience in a procurement role, preferably in a financial institution.
• Experience in both corporate and operational aspects of procurement.
• Experience in managing l large procurement initiatives.
• Expertise in drafting, negotiating, and managing contracts and (SLAs).
• Knowledge of ethical procurement practices.
• Proficiency in drafting professional correspondence, reports, and proposals.
• Strong Business analysis and requirement-gathering skills.
• Relationship building and troubleshooting
• Excellent communication and presentation skills.

Behavioural Competencies

• Strategic and dynamic thinking.
• Leadership and Change Management skills
• Stakeholder and Relationship Management skills
• High ethical standards and integrity.
• Problem-solving abilities.

How to Apply:

If you believe you meet the requirements for any position above, please submit your application letter and CV to recruitment@trobank.com

Applications should be addressed to;

Head Human Resource

Tropical Bank Ltd

Plot 27 Kampala Road

P.O. Box 9485 Kampala.

Please Note the following:

• Candidates must put the Job tittle/position in the subject of email during submission of their application.
• Tropical bank does not ask for money or rewards in exchange for Job opportunities.
• Only shortlisted candidates will be contacted.

Deadline: 13th January 2025

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