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Job Title:  Records Officer   

Organisation: Uganda Baati

Duty Station: Kampala, Uganda

About Organisation:

Founded in 1964 – Uganda Baati was the first company in the East African region to set up an ultra-modern Continuous Galvanizing line. With branches in Tororo and Arua, Showrooms in Mbarara, Gulu, Jinja and Mbale. Uganda Baati is the country’s leading manufacturer and supplier of roofing sheets and has the widest range of roofing products in galvanized, aluminium-zinc coated and pre-painted material. Uganda Baati is a specialist in providing customized roofing solutions.

Job Summary:  To effectively handle company records for safe and efficient storage and retrieval of company records. Additionally, responsible for arranging, describing, preserving and providing access to records, documents and other materials as of value to the company.

Key Duties and Responsibilities:

• Accurately catalogue, classify and index all the records delivered to records office for proper storage.
• Maintain an inventory of all records in the records repository and keep the access register up to date.
• Timely retrieval of records requested for by authorized staff against formal fully signed requisitions submitted to the records office and ensure correct refilling of the records returned.
• Maintain a well-organized and neat records repository with orderly filling and shelving as per records standards.
• Ensure all documentation is accurate and up to date and also ensure security of personal information.
• Recommend and assist with implementation of records storage and indexing solutions and may develop databases and information access systems, as time and resources may allow.
• Manage all aspects of records transfer and disposal to and from archives.
• Any other assignment by management as may be required in the interest of the company.
• Compliance
• Compliance to SOPs
• Budget
• Tight control on expenses within budget.
• Procurement responsibility
• Procurement of items (specific to role) as approved in line with the budget

Working conditions

• Working environment requires that the holder to wear PPEs for safety reasons.
• Office bound / on-site / travel/ May be required to travel
• The company may choose to relocate to holder to branches or other sister offices as and when needed
• Willing to work extended hours to accomplish job roles

Qualifications, Skills and Experience:  

• A Bachelors’ degree in Records and Archives or any other related fields.
• A minimum 3 Years in a busy working environment, with a good understanding of records and archives Management standards.
• Skills Required
• Strong interpersonal and communication skills.
• Computer and Planning skills
• Ability to anticipate changing demands for use of information.
• Highly organized and systematic in approach to work Analytical skills
• Knowledge of the Company’s specific software.

Personality profile

• Strong work ethics and personal integrity
• Highly motivated and creative
• High energy, positive and inspiring
• Confident, self-assured, participative style

How to Apply:

Candidates who meet the criteria outlined above should submit their applications, resume and academic documents in pdf format with “HCBSU-RO- RECORDS OFFICER” as the Email subject via recruitment@hcbsltd.com

Deadline: Sunday 19th January 2025 by 05:00 pm

NB: Only shortlisted applicants will be contacted. Female Candidates are encouraged to apply.

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