The Ugandan Jobline

Job Title:  Procurement Officer

Organisation: African Youth Development Link (AYDL)

Duty Station: Kampala, Uganda

Reports To: Head of Finance and Administration

About Organisation:

African Youth Development Link (AYDL) is the leading youth-focused not-for-profit Non-Governmental Organization (NGO) in Uganda on a mission to empower young people and youth to participate in governance and development decision-making processes at all levels. Established on 14th July 2009, AYDL advocates the implementation and reform of laws and policies for increased youth participation in leadership and democratic governance processes at local and national levels for progress and change in Uganda and beyond.

Job Summary:   The Procurement Officer will be responsible for managing the full procurement cycle, including planning, sourcing, contracting, and vendor management. This role ensures compliance with procurement policies, donor regulations, and organizational objectives while securing cost-effective solutions for the organization. The Procurement Officer will also maintain strong vendor relationships and oversee market research to ensure value for money in all procurement processes.

Key Duties and Responsibilities:

Procurement Planning and Execution

• Lead and coordinate the procurement planning process, ensuring alignment with project and organizational needs.
• Oversee the entire procurement process, including sourcing, contracting, and ensuring all purchases meet organizational and donor requirements.
• Ensure timely and cost-effective acquisition of goods and services necessary for project implementation.

Compliance and Regulatory Adherence

• Ensure all procurement activities comply with internal procurement policies, donor regulations, and applicable laws.
• Review and validate procurement documents, ensuring adherence to transparency, accountability, and fairness principles.
• Provide guidance to staff and partners on procurement processes to minimize compliance risks.

Vendor and Supplier Management

• Develop and maintain a database of qualified vendors and suppliers.
• Build and manage relationships with vendors to ensure reliable and cost-effective procurement practices.
• Negotiate contracts and manage vendor performance to achieve favorable terms and high-quality deliverables.

Market Research and Cost Management

• Conduct regular market research to ensure competitive pricing and value for money.
• Monitor procurement trends and market conditions to optimize purchasing decisions.
• Prepare cost estimates and budgets for procurement activities, ensuring adherence to financial constraints.

Documentation and Reporting

• Maintain complete and accurate records of procurement activities, contracts, and vendor communications.
• Prepare regular procurement reports for internal and donor review, providing insights into procurement trends, challenges, and successes.
• Support audits and reviews of procurement activities, implementing corrective actions as necessary.

Qualifications, Skills and Experience:

• Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, or a related field.

Professional Experience:

• At least 3 years of experience in procurement, with a strong background in the NGO sector.
• Proven track record in managing the procurement lifecycle from planning through to execution, including vendor management and contract negotiations.
• Familiarity with USAID or other donor procurement guidelines and regulations is highly desirable.

Skills and Abilities:

• Strong knowledge of procurement regulations, processes, and best practices.
• Excellent negotiation, communication, and interpersonal skills.
• Detail-oriented with strong organizational and time-management skills.
• Ability to work effectively in a team-oriented and deadline-driven environment.

How to Apply:

Interested and qualified candidates should submit their application cover letter, CV, and academic credentials to recruitment@aydl.org. Please indicate the title of the position you are applying for (e.g. “Procurement Officer”) in the subject line of the email.

Deadline: 7th February 2025

NB: AYDL is an equal opportunity employer. Women, youth and individuals from underrepresented groups are highly encouraged to apply. Join us today and make a difference!

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs